Marketing Project Specialist

DescriptionIf you're energized by administrative excellence, organizing projects, building efficient workflows, and helping creative teams do their best work, our Marketing Project Specialist role might be right for you.

Our Dogs Inc marketing team seeks an organized, dynamic project specialist who is a team player, can manage several projects at once, adapt to changing priorities, and thrives in a collaborative environment.

It helps if you have a passion for making a difference, because at Dogs Inc, our life-changing guide and service dogs transform lives throughout the United States. We offer our clients their loyal friends, expert instruction, and ongoing support completely free of charge—thanks to big-hearted donors and volunteers.

What You’ll Love Doing

Reporting to the Director of Marketing, the Marketing Project Specialist will help keep marketing operations running smoothly, assisting the team with initiatives that feature our amazing dogs and the people they help. Your day-to-day will bring opportunities to:

Build out assigned projects ahead of schedule to keep things running smoothly

Maintain assigned project templates so that they are always up to date and ready to go

Continuously refine and adapt workflows to meet the changing priorities of the marketing team

Anticipate the evolving needs of a creative team by using critical thinking to identify missing information, ask thoughtful questions, and ensure projects are set up for success

Support the Marketing Director by monitoring assigned projects, identifying potential scheduling conflicts, and communicating when project timelines or deadlines are at risk

Help coordinate and fulfill Marketing Support requests

Assist team members with Asana troubleshooting and project organization

Handle order placements and process invoices and receipts for payment to the finance team

Provide administrative support to the marketing team, i.e.: collateral inventory, data entry, reporting, travel arrangements and meeting scheduling

Keep digital spaces (Asana, OneDrive, SharePoint, etc.) organized and efficient

Enjoy working as part of a collaborative Project Management team where you'll share ideas, solve challenges, support one another, and deliver exceptional results

Be ready to jump in to help with any extra tasks as needed

Why You’ll Love It

Our culture pushes the bounds of creativity to build awareness, reach those who need our services, and raise support to provide our highly skilled dogs to recipients. Our in-house creative team

produces such diverse projects that the work is always exciting. This is a dream role for an organized, innovative, and highly driven project management specialist.

Must-Have Abilities and Qualifications

• 2+ years of related experience
• Project management system experience preferred—knowledge of Asana is a plus

Familiar with Microsoft Office: Outlook, Word, and Excel

Strong analytical skills with the ability to prioritize, anticipate needs, and adapt to changing priorities

Outstanding administrative skills, great attention to detail, and a passion for excellence

Capacity to retain and apply information across multiple projects while maintaining a high level of accuracy and consistency

Highly organized with the ability to manage multiple tasks and meet deadlines

Effective time management skills and a self-motivated work ethic

Flexible and open to constructive feedback with a willingness to adapt and improve

Ability to work independently as well as collaborate in a team environment

A clear and friendly communication style with strong written and verbal skills

Eagerness to work in an energetic, collaborative team environment that respects work-life balance

Please include a cover letter explaining why you're an excellent fit for the Marketing Project Specialist role. Share a bit about yourself, provide examples of your experience, and highlight how your organization, critical thinking, and attention to detail contribute to your success.

This is a hybrid position with the expectation to work on-site at our beautiful 66-acre Palmetto, Florida, campus at least three days a week. This role supports regular team collaboration while allowing flexibility for some remote work.

Why Join Dogs Inc?

At Dogs Inc, we don’t just change lives—we transform them. When you join our team, you’ll get

• Comprehensive Benefits: Full dental and vision insurance premiums covered, competitive medical coverage, and a $15,000 life insurance policy.
• Retirement Match: A discretionary retirement plan match for all benefit-eligible employees after one full year of employment.
• Campus Perks: Free access to our fitness center and chef-prepared lunches served on campus (Monday-Friday)
• Time to Recharge: Generous Paid Time Off policies (12-20 days/year based on tenure) Enjoy 14 paid holidays—including your birthday!
• Reward-Based Programs: Many opportunities to earn additional Paid Time Off.
• Dog-Friendly Workplace: Bring your well-behaved, pre-screened dog to work and enjoy the ultimate companion-friendly environment.