Law and STAY FLY Programs Coordinator

DescriptionPosition Title: Law and STAY FLY Programs Coordinator

Reports To: Law Site Manager

Community: Santa Clara County

• Office Location: Santa Clara, CA (up to 50% hybrid role of in-person and remote)
• Compensation: $27.53/hourly, generous benefits package
• Status: Full-time, non-exempt

About Fresh Lifelines for Youth

Fresh Lifelines for Youth is an award-winning non-profit whose mission is to partner with youth to unlock their potential, disrupt the pipeline to prison, and advance justice in California and beyond. By 2030, through partnering with young people, communities, and systems, FLY will contribute to the fight for equity and justice by taking concrete steps to dismantle California’s pipeline to prison, equip 30,000 youth to transform their lives and create meaningful opportunities for them to live healthy, free, and productive lives. For more information about Fresh Lifelines for Youth, please visit: <www.flyprogram.org>

Law and STAY FLY Programs Coordinator - Position Summary

The Law and STAY FLY Programs Coordinator supports all functions of running an effective and efficient Law Program and STAY FLY Program in Santa Clara County, which includes assisting in volunteer recruitment, coordinating events, managing data entry, and leading the facilitation of FLY’s law-related education curriculum at program sites.

Position Responsibilities

Manage Intake of Youth Referrals for the Law-Related Education (LRE) & STAY FLY Program

Process new youth referrals into the LRE & STAY FLY program throughout the program year, including contacting 90% of youth referred within 72 hours.

Create clear communication lines with referral providers to expedite the referral process and generate/maintain positive relationships with referral sources such as school staff, families, public defenders, juvenile probation officers, and other community partners

Responsible for organization and data entry of all referrals into internal database, Efforts to Outcomes (ETO)

Coordinate the Preparation of Supplies for Program Sites, Events and Trainings

Organize and coordinate logistics for program training, workshops, field trips, and events, including purchasing supplies and snacks, reserving rooms and event venues, preparing and transporting materials, and ordering meals

Provide ongoing support for volunteer facilitators in terms of supplies and call logs

Manually track all aspects of event execution in planning spreadsheets, as well as creating event flyers prior to events and trainings, as needed.

Complete necessary post-event data entry into our ETO database

Manage and organize youth/young adult liability waivers, medical binders, volunteer paperwork, and ensure paperwork is up to date and physically with the team at each event—in case of youth emergencies

Transport youth to and from designated program events and activities, as needed

Coordinate Volunteer Recruitment in collaboration with the Law Program Manager

Assist the Law Program Manager in preparing all presentations for volunteer recruitment, including attending presentations, providing information to potential volunteers regarding the Law Program, and networking to increase volunteer recruitment as needed

Coordinate, schedule, and participate in volunteer facilitator interviews, including providing packets/paperwork to the Law Program Site Manager and Programs Manager prior to the interview

Process all volunteer clearances within 72 hours of the volunteer signing onboarding documents (including the background check waiver). All clearances must be completed before the volunteer is active at a site, including updating the Program Manager on clearance statuses

Provide General Programmatic and Administrative Support

Facilitate LRE Curriculum at various program sites

Maintain accurate and up-to-date program information in FLY’s ETO database, Google Drive, and Dropbox folders, including program enrollment, attendance, and volunteer and youth paperwork.

Generate attendance reports for the Law Program Site Manager, Program Manager, and external stakeholders, as needed

Support with administrative work, such as case filings and reimbursements.

Compensation & Benefits

This is a full-time, non-exempt position at an hourly rate of $27.53. Our Total Rewards Package also includes the following:
Full medical, dental, vision, and chiropractic healthcare, and retirement contribution match

10+ PTO Days

12 Holiday Days

FLY provides 3-4 additional "rejuvenation days off" twice per year in July and December

Annual Wellness Funds

Annual Professional Development Funds

• Employee Assistance Program (paid for by FLY)
• Annual Staff Retreat, Holiday Party, End of Year Celebration, Team Off Sites, and other FLY Events
• Customize your Work Schedule (dependent on supervisor approval based on positional and departmental needs)
• Hybrid of In-Office and Remote Work (frequency of required in-person work is dependent upon the role)

8 Hours of Civic Engagement

Mileage Reimbursement.

At FLY, we have adopted a no-negotiation policy. This policy reflects our commitment to equity and ensuring that the offers we make to our candidates reflect competitive and appropriate compensation given the market and the role.

Our Commitment to Diversity, Equity, And Inclusion

At FLY, we embrace a diversity of identities, beliefs, thoughts, and experiences. We commit to creating a