Administrative Assistant III

DescriptionPrimary Responsibilities

Acts as point of contact among OCB executives, employees, and other external government and non-government personnel.

Manages the schedules and communication for designated senior leaders, including but not limited to receiving and screening all telephone calls, emails and mail correspondence, and other type of online/digital communication received from high-ranking government officials, congressional leaders, internal leadership and visitors from various organizational communities, media representatives, and others.

Sets calendar priorities based on knowledge of commitments, including setting up, shifting, and refusing appointments independently. On invitations to important meetings or conferences, consults with designated executives and office staff to de-conflict any appointments. Develops and maintains long-range calendars.

Collaborates closely with designated executives to understand and meet travel arrangement preference and priorities. Coordinates with USAGM Travel office to book flights, accommodations, schedule necessary meetings, and manage complex itineraries.

Takes detailed minutes during meetings, ensuring clarity, comprehensiveness, and accuracy. Meeting notes should be distributed and/or retained as directed by assigned executive.

Organizes and maintains the office filing system.

Drafts responses to less complex inquiries, requests for information and requests for action; refer more complex requests to more senior staff members.

Assembles and summarize information that requires limited research and analysis; assists in coordinating assigned office services, including budget and finance activities.

Assists executive leaders with identifying project requirements, coordinating activities and resources across office operations, monitoring progress, and achieving objectives.

Attains and applies basic domain-specific knowledge to support assigned executives in navigating their primary areas of responsibility.

Performs other related duties, as assigned.

About the AgencyThe United States Agency for Global Media (USAGM) is an exciting, multi-media, multi-cultural, global media agency that carries out all United States civilian international broadcasting. Our media networks complement and reinforce one another in a shared mission vital to U.S. national interests: to inform, engage, and connect people around the world in support of freedom and democracy. Our staff of dedicated professionals serve as an example of a free and independent media, bringing news, information, and relevant discussions to a weekly audience of over 278 million people worldwide in over 60 languages via radio, television, Internet, and social media.

USAGM networks include the Voice of America and the Office of Cuba Broadcasting (Radio and TV Marti) and three grantee organizations: Radio Free Europe/Radio Liberty, the Middle East Broadcasting Networks (Alhurra TV and Radio Sawa), and Radio Free Asia.

This is not an announcement for a federal job. All personal service contractors must pass a thorough background check.

Applicants must be authorized to work in the United States. U.S. citizens and lawful permanent residents are encouraged to apply. Employer sponsorship for work visas is not available for this position.