Administrative Assistant

Administrative AssistantThe City of Tomball will be accepting applications for an Administrative Assistant. The role will provide full-time administrative, customer service, tourism, facility, volunteer, and event support for the Marketing & Tourism Department. Provides consistent coverage at the Tomball Depot and Information Center, assists visitors and volunteers, supports City events and tourism initiatives, coordinates KTTF 95.3 radio programming and updates, and assists with departmental administrative and financial functions. The position requires flexibility to work evenings, weekends, Saturdays, and special events as needed.

Administrative Assistant functions include but are not limited to the following.

Facility & Visitor Services: Provide consistent coverage at the Depot and Information Center; welcome and assist visitors; provide information about Tomball attractions, events, and tourism offerings; distribute marketing materials; and monitor facilities to ensure compliance with City policies.

Volunteer & Event Coordination: Coordinate Depot volunteers and assist with City festivals, Farmers Market activities, event setup, giveaways, and programming.

Marketing & Tourism Support: Assist with social media, photography, videography, Freebie Friday, promotional efforts, influencer itineraries, and tourism initiatives.

Radio & Communications: Coordinate KTTF 95.3 programming schedules, updates, and promotional needs.

Administrative Support: Assist with purchasing, invoices, vendor coordination, scheduling, records, and other departmental administrative and financial functions.

Community Center Support: Provide operational and customer service support for the Community Center as needed.

Mascot & Promotional Support: Coordinate Rusty appearances and related event logistics.

Customer Service: Provide professional assistance to residents, visitors, volunteers, vendors, and community partners.

Team Support: Perform other related duties as assigned.

Success Framework. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.

Equipment and Tools commonly associated with the performance of the functions of this job.

Microsoft Office, Word, Outlook, Excel, social media platforms, photography and videography equipment, and other equipment commonly associated with the performance of the functions of this job.

Work Environment or atmospheric conditions commonly associated with the performance of the functions of this job.

The work is typically performed outdoors for festivals and events and occasionally indoors in an office setting.

May rarely be exposed to uncomfortable temperatures, humidity, noise, chemicals/gases, contagious diseases, airborne particles/pathogens, and/or physical trauma.

• Physical Abilities. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Work requires the ability to sit, stand, walk for extended periods of time.
• Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
• Work requires the ability to grasp, pull, push, and reach.
• Work requires the ability to climb and balance.
• Work requires the ability to talk, hear, listen, and comprehend.
• Work requires the ability to drive and/or operate mechanical equipment.
• Work requires visual acuity of 20 feet or more, visual acuity of 20 inches or less, three dimensional vision, the ability to identify and distinguish colors
• Must be able to lift up to 20 pounds.
• Work requires the ability to stoop, kneel, crouch, and/or crawl.
• QualificationsEducation HS_GED
• Experience Equivalent combinations of education, training, and experience may be considered.

Certifications None

Licensing Valid Driver's License

• The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.
• Knowledge of Tomball history, Depot stories, attractions, events, and tourism offerings.
• Excellent verbal and written communication skills towards Depot/Info Center attendees.
• Ability to work effectively with visitors, volunteers, vendors, City staff, and community partners.
• Ability to organize schedules, information, and administrative records accurately.
• Ability to work independently while contributing to a collaborative team environment.
• Ability to assist with social media, photography, videography, and promotional activities.
• Ability to use Microsoft Office, Word, Outlook, and Excel.
• Ability to perform light event setup and breakdown.
• Flexibility to work evenings, weekends, Saturdays, and special events as needed.

Salary Range

• Hiring range - $39,811 - $41,802 ($19.14 - $20.10)
• Salary range - $39,811 - $59,738
• Salary is dependent on experience and qualifications.