About The Role

We are looking for a Office Coordinator to join our team in Sofia. 

In this role you will

Manage all general Office tasks to ensure a smooth day-to-day running of the office.
Manage the biometric and access control systems (fingerprint and access cards), HelpDesk system, taxi services, and visitor registration in line with company policies.
Supervise the parking allocation process and maintain accurate records for staff, guest, and supplier parking slots.
Handle all incoming and outgoing correspondence.
Cooperate with Security.
Keep in order company-related agreements, invoices, guarantees and protocols.
Ensure compliance with all company policies, procedures, and guidelines.
Conduct routine inspections, manage office stock, and oversee storage organization.
Order, track, and distribute office supplies, groceries, and stationery.
Manage office furniture inventory and utilization.
Maintain the condition of the office and arrange necessary technical repairs.
Allocation of office space and equipment (furniture, seating).
Act as a point of contact and communicate on behalf of the Office Operations Management.
Monitor and inspect cleaning conditions at the office.
Replace colleagues during their vacations, sick leaves, and other absences.
Deal with customer complaints or issues.
Suppliers management and supervision.
Assist with daily purchases.
Other direct managers assigned duties.
Secondary education
Fluent knowledge of English and Bulgarian
High sense of responsibility, punctuality, accuracy, flexibility and attention to details
Ability to accurately fulfil the Office Management orders and work tasks
Tact and discretion for dealing with confidential information
Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
Ability to work independently and in a team
Good communication skills