Fleet Incharge

Fleet Incharge Responsibilities

1. Daily Fleet Operations

• Assign transport orders to drivers based on location, load type, and working hours.
• Optimize routes and minimize empty kilometers using Wialon/Geotab fleet platforms.
• Live-track all trucks and resolve urgent issues: breakdowns, checkpoints, and delays.
• Ensure driver compliance with TGA working/rest hour regulations.

1. Cost Control & Efficiency Monitoring

• Monitor daily diesel consumption per truck via FLS sensor and issue deviation reports.
• Analyze causes of high fuel consumption and coach underperforming drivers.
• Schedule preventive maintenance for each truck based on mileage to avoid breakdowns.
• Track tire life, oil, and filters to reduce unplanned maintenance costs.

1. Driver Management

• Prepare shift rosters and leave schedules for drivers to ensure uninterrupted operations.
• Evaluate driver performance monthly by KPI: fuel efficiency, on-time delivery, violations, and accidents.
• Train new drivers on tracking systems, company policy, and eco-driving techniques.
• Investigate accidents/traffic violations and submit recommendations to management.

1. Compliance & Documentation

• Verify validity of operating cards, MVPI, insurance, and driver licenses.
• Issue transport documents via Naql platform and monitor cargo manifests via Bayan.
• Archive diesel, maintenance, and weighbridge invoices and reconcile with system reports.
• Submit weekly reports to senior management: costs, revenue, issues, and completion rates.

SECTION III: Performance Indicators

KPIs Targets

• Avg. Fuel Consumption
• Fleet Utilization Rate trucks operating daily.
• On-Time Delivery of trips delivered on schedule.
• Cost per KM
• Empty Kilometers of total monthly mileage.
• Accidents & Violations: Zero major accidents