HR Senior Administrator

At HedgeServ, we’re redefining what’s possible in fund administration. With more than $700 billion in assets under administration, we partner with the world’s most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance. Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services. We’re a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission. HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. We’ve been recognized as an employer of choice, earning a top 100 workplaces designation. Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We’ve earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise. Job Description The HR Senior Administrator will have exposure to the day-to-day operations of a busy Human Resources department. Reporting to the HR & Recruitment Manager, the HR Senior Administrator will contribute in a meaningful way to the accomplishment of the Human Resources objectives, which support our high-performance culture of professional development, quality, productivity and standards. Key Accountabilities of the Role Handle all administration related to onboarding, offboarding, transfers and reporting line changes for employees in Manila, including updating our system Workday Benefits administration including but not limited to medical insurance, group life insurance, and Company retirement plan Management of the HR and recruitment mailbox and responding to queries in a timely manner General HR administration: creating contracts, reference letters, Certificate of Employment etc Management of the onboarding process, including collation of references, qualifications and new hire documentation for new starters in a timely manner Completing the HR induction programme for new starters Manage all employee administration activities in Workday system and HR file management ensuring data accuracy Management of the offboarding process including exit interviews, final pay and exit documents. Coordinating with the IT team in relation to new starters and leavers and system access Support Sports and Social Committee on employee engagement activities and HedgeServ wellbeing programme Manage the probationary review process, ensuring follow up with managers on the timely completion of probation reviews and flag any performance issues noted in the review with the HR Manager Stay updated on all local labor regulations and statutory requirements to ensure compliance Assist in audits, reporting and other HR data governance requirements Ownership of the HR SharePoint site for Manila Support the payroll process by conducting monthly timesheet reconciliation Working on HR projects and initiatives as required Any other ad hoc duties as required Pre-requisite knowledge, skills and experience At least 3 years’ experience in HR generalist role ideally in a fast paced and growing organisation HR qualification or relevant business field Understanding of HR best practices, policies, local employment laws and government statutory benefits and requirements (DOLE, BIR, SSS, Philhealth, PAGIBIG) Excellent verbal and written communication skills Strong interpersonal skills with an enthusiastic and proactive approach A continuous improvement mindset High focus on accuracy and attention to detail Ability to exhibit a high level of confidentiality and integrity Strong organizational skills & ability to multitask Excellent team player, who is comfortable working independently Previous experience with Workday system is an advantage At HedgeServ, our people are at the core of everything we do. We aspire to grow and challenge the status quo and it is our high calibre talent that drives our progress. We deliver success with the biggest clients because we have the best people working for us. We're committed to rewarding performance with competitive salary & benefits packages and ongoing learning and development opportunities. If you’d like a challenging and rewarding career, we’d love to hear from you. HedgeServ has a culture of innovation, excellence, and continuous improvement which has continued to evolve through our employees. Our corporate values create a sense of shared purpose and belonging as we work together to achieve the vision and mission of HedgeServ. We experience successful results through demonstrating the below values and behaviors which are at the core of how we communicate with employees and clients. We work in partnership with each other and our clients; collaboration is at the core of what we do. We work collaboratively, focusing on end-to-end ownership and autonomy in our processes. We share knowledge across our teams and offices to gain expert and diverse views. We develop long-term relationships through investment and commitment to our employees and clients. We communicate in personal, inviting, and authentic ways whether face-to-face or virtually. We empower and trust employees so they can realize their full potential on an individual and organizational level. We leverage our global reach for positive local impacts. We focus on employee health and well-being. We are empathetic and committed to diversity and inclusion. We listen to each other and think about what we want to say and then respond. We embrace corporate social responsibility and our ability to impact and enrichen the lives of our team, their families, our clients, and the world around us. We embrace an entrepreneurial spirit and growth mindset where change is a positive dynamic. We confidently challenge the status quo with respect and positive intent. We offer a leading-edge suite of proprietary technology applications. We rapidly adapt to current information, changing conditions, or unexpected obstacles. We act with vision, agility, and resilience. We listen to each other’s ideas and value diverse perspectives. We are the most experienced team of industry experts. We share our knowledge with each other to make us stronger; we share our knowledge with our clients to make them stronger. There is no question we can’t answer, nor any problem we can’t solve. We cultivate a productive and agile environment which allows us to anticipate our clients’ needs and consistently deliver solutions in real time. We embrace an entrepreneurial spirit while leveraging the resources of a global organization. We scale our resources to meet the requirements of our clients. We foster continuous training and professional development.