Bryden pi - Administrative Assistant

Bryden pi Limited is seeking to recruit a suitable candidate for the following position in the Pharmaceutical Division

Administrative Assistant

The successful candidate will be required to coordinate the administrative functions and provide support to the Department.

Some Main Responsibilities include

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Receive and respond to correspondence, dispatch and prepare quotations, memos and letters (both internal and external).
• Track and disburse Petty Cash.
• Track expenses for Territory Managers – Tobago and advertising and promotions.
• Update daily division sales figures, routes and Key Account customer correspondence.
• Compile weekly and monthly reports to send to Suppliers and/or internal Stakeholders.
• Maintain up to date communication and information for Key Account Customers including pricing, deals, discounts and special offers.
• Accurately coordinate, communicate, enter data, transfer and track the SANOFI Samples Report.
• Perform word and some excel processing functions for the department, which includes the formatting and dispatch of the entire department’s official documents and correspondence.
• Schedule and organize meetings, appointments and foreign/local travel arrangements.
• Assist with the co-ordination of hampers for promotion and marketing.
• Assist with the co-ordination, planning of any Divisional related meeting, event.
• Perform other duties that may be required to enhance the operations of the Company.

Qualification, Experience and Requirement

• A minimum of 5 CXC passes which must include English and Mathematics
• Completion of the Administrative Professional Secretary’s course or other similar qualification
• A minimum of two (2) years in a similar capacity or relevant combination of training and experience.
• A valid Police Certificate of Good Character

Key Competencies

• Good interpersonal and communication skills
• Good organizational and service-oriented skills
• Must be flexible, honest and reliable
• Strong problem-solving and decision-making abilities