Legal Coordinator (Paralegal)

Job Title

Legal Coordinator (Paralegal)

Job Description

An exciting opportunity is available for a legal coordinator/paralegal to join the Legal Department at Australia’s pre-eminent biomedical research institute.

About the position

The Legal Coordinator (Paralegal) supports the effective delivery of legal services by coordinating legal workflows, maintaining contract and document processes, and assisting with the preparation and review of standard agreements. Working under the guidance of the Legal Operations Manager and Legal Counsel, the role plays a key part in ensuring legal matters are managed efficiently, consistently, and in line with governance requirements. This includes supporting the intake and triage of legal requests, maintaining accurate legal records and templates, and contributing to a structured and accessible legal knowledge base.

Selection Criteria

Personal qualities

• Highly organised with strong attention to detail and a commitment to accuracy
• Reliable and responsive, with the ability to independently manage tasks, follow through on deliverables, and meet deadlines
• Strong communication skills, with a clear and professional approach when working with stakeholders
• Collaborative and team-oriented, with a willingness to support the team, contributing proactively to shared outcomes
• Sound judgement, with confidence to interpret defined guidelines and escalate appropriately
• Proactive and willing to learn, with an interest in developing legal knowledge and capability
• Ability to manage multiple competing priorities, applying a structured approach to planning in a calm manner Knowledge and skills

Knowledge and skills

• Experience in legal administration, coordination, or paralegal support
• Working knowledge of contracts and legal documentation (e.g. NDAs, standard agreements)
• Experience maintaining records, registers, or document management systems with strong version control
• Ability to follow structured processes for intake, triage, and matter coordination
• Exposure to legal financial processes, invoice tracking, or reconciliation (desirable)
• Awareness of intellectual property processes (e.g. patents) (desirable)

Terms of appointment

This position is available for one year in a full-time capacity . Salary is Professional Services Employee Level 5 ($84,479 - $97,036 ) . Very attractive salary packaging options are available for general living expenses, meal entertainment, novated leasing and more. 12% superannuation payable, plus up to a further 5% after the first 6 months of service via our matching superannuation scheme.

General enquiries can be directed to recruitment@wehi.edu.au .

A position description is available here .

How to apply

Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.

Application closing date: 20 July 2026.