About The Role

The Admin Coordinator supports the WBC (Well Bore Cleanout) Product Line by providing administrative, operational, and coordination support to product line leadership and cross-functional teams. This role is responsible for managing schedules, coordinating meetings and communications, preparing reports and presentations, maintaining records, supporting business processes, and ensuring efficient day-to-day operations. The position requires a highly organized and proactive individual capable of managing multiple priorities while maintaining confidentiality and supporting operational excellence in a fast-paced oil and gas environment.

Responsibilities

Provide administrative and coordination support to the WBC (Well Bore Cleanout) Product Line leadership team.
Manage calendars, meetings, travel arrangements, correspondence, and business schedules.
Prepare and maintain reports, presentations, meeting materials, records, and documentation.
Coordinate communication and activities across operations, engineering, manufacturing, supply chain, sales, and field teams.
Support budgeting, expense tracking, purchase requisitions, invoice processing, and other administrative workflows.
Track key action items, project deliverables, and operational priorities to ensure timely execution.
Organize internal meetings, workshops, and product line events.
Ensure compliance with company policies, HSE standards, quality requirements, and business processes.
Identify opportunities to improve administrative efficiency and support continuous improvement initiatives.

Skills

Strong organizational, planning, and time-management abilities.
Excellent verbal and written communication skills.
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, and Teams).
Ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and problem-solving capabilities.
Ability to maintain confidentiality and exercise sound judgment.
Effective interpersonal skills with the ability to work across all organizational levels.
Experience preparing reports, presentations, and business documentation.
Familiarity with ERP systems and administrative business processes is an advantage.

Qualifications

High School Diploma or equivalent with a minimum of 7 years of administrative experience supporting projects in the oil and gas industry; or an Associate Degree, Diploma, or equivalent qualification in Business Administration or a related field.
Minimum 5+ years of experience in an administrative, coordinator, or operational support role.
Experience supporting management teams and coordinating cross-functional activities.
Proficiency in Microsoft Office applications and business reporting tools.
Fluent English communication skills (written and verbal) are required.
Excellent Skills using Excel Microsoft Application

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