Creditors Administrator-016-004

High level job objectives

• To deliver services that are professional, impartial, supportive and of quality to internal clients.
• To ensure that accounting and vendor records are accurately maintained.
• To ensure all business contracts are accurately accounted for and maintained.
• To ensure timely reconciliation and payment of suppliers.
• To ensure the monitoring and analysis of general ledger allocations, including assets.
• To build sound relations with internal stakeholders and suppliers.
• To provide general administration support and maintenance of the creditor’s mailbox.

Requirements

Qualifications

Essential

Desirable

• Grade 12 or equivalent
• Certificate in Accounting

x

• Diploma in Accounting or equivalent

x

Experience

Time Span

Essential

Desirable

• Creditors Administrator experience

• 3-5 years
• x

• Experience working in a Public Sector

x

Knowledge

Essential

Desirable

• Knowledge of Financial Accounting
• Understanding of Financial Acumen
• Knowledge of Financial Systems

x

• Knowledge of PFMA and National Treasury, Financial legislative Regulations

x

Technical Skills/ Functional Skills

Essential

Desirable

• Accurate recording of account entries
• Proficient in Microsoft Office
• Financial reconciliation skills

x

• Digital literacy including ERP / Financial systems

x

Competency Profile: Behavioural

Essential

Desirable

• Delivering Results and Meeting Customer Expectations
• Applying Expertise and Technology
• Analysing
• Following Instructions and Procedures
• Coping with Pressures and Setbacks
• Achieving Personal Work Goals and Objectives
• Working with People

x

• Planning and Organising
• Adapting and Responding to Change
• Deciding and Initiating Action
• Adhering to Principles and Values
• Presenting and Communicating Information

• x
• Physical and other

Essential

Desirable

• Business travel (Local and national)

x

• Good health

x

• Process and approve payment requests for suppliers, ensuring accuracy and compliance with company policies and procedures.
• Maintain and update a database of supplier information, including contact details, payment terms, and historical transaction data.
• Communicate with suppliers to resolve payment-related queries and ensure a positive and professional relationship.
• Review and analyze supplier invoices, verifying the accuracy of costs and ensuring they align with approved purchase orders.
• Collaborate with the procurement team to ensure a seamless handover of supplier information and payment processes.
• Implement and maintain efficient payment systems, including electronic payment methods, to streamline the payment process.
• Monitor and track payment due dates to ensure timely payments and avoid any late payment penalties.
• Generate and provide regular payment reports to the CFO and other relevant stakeholders, highlighting any potential issues or areas of concern.
• Stay updated on industry trends and best practices in supplier payment management to enhance efficiency and security.
• Provide excellent customer service to both internal and external stakeholders, ensuring a positive and professional image of the organization.
• A bachelor's degree in finance, accounting, or a related field is preferred.
• Minimum of 2 years of experience in a similar role, preferably in the perishable products industry.
• Strong attention to detail and excellent organizational skills.
• Proficiency in using financial software and Microsoft Office applications, especially Excel.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with suppliers and internal teams.
• Knowledge of basic accounting principles and financial analysis techniques.
• A proactive and solution-oriented approach to problem-solving.
• Ability to maintain a high level of confidentiality when handling sensitive financial information.
• Willingness to stay updated on industry regulations and best practices.