Accounts Payable Supervisor

Accounts Payable Supervisor

Corporate Office- Leawood, KS

Position Summary

The Accounts Payable Supervisor oversees all aspects of the accounts payable function for corporate and property-level entities. This role is responsible for end-to-end AP operations, system administration, vendor management, team leadership, compliance, and continuous process improvement. The position plays a critical role in driving automation, strengthening controls, and ensuring accurate and timely payments while serving as a key internal resource across accounting, operations, and vendors.

Key Responsibilities

Accounts Payable Operations

• Review all invoices for appropriate documentation, approvals, and policy compliance prior to payment.
• Oversee weekly processing of checks, ACH, and credit card payments across all entities.
• Ensure invoices are processed accurately and paid on time.
• Perform and review month-end AP reconciliations and assist with month-end close and accruals.
• Understand and manage the financial implications of voided and reversed payments.
• Direct and resolve vendor inquiries, discrepancies, and audit statements.

Vendor & Payment Systems Management

• Administer and optimize AP-related systems including Concur, Paymode-X, Bottomline, SmartAP, VendorCafe, and Conservice.
• Manage vendor onboarding, maintenance, approvals, and COI compliance.
• Lead vendor transitions to electronic payment methods (ACH and virtual card).
• Manage corporate vendor accounts (e.g., Amazon, Uber, DoorDash).
• Conduct monthly vendor and platform review calls; report on KPIs, metrics, and payment status.
• Prepare and process annual 1099s and ensure regulatory compliance.

Corporate Card & Expense Programs

• Manage the US Bank One Card program for site and employee cards, including:

• o Card issuance, user management, and statement retrieval
• o Monthly reconciliations for multiple card statements and vendor payments
• o Policy enforcement and processing oversight

• Administer Concur for expense reimbursements and corporate card spend:

• o Manage users, approvers, workflows, and system settings
• o Review, approve, audit, and process expense reports
• o Identify and flag expenses outside policy guidelines

Team Leadership & Training

• Supervise Accounts Payable Associates and oversee daily departmental operations.
• Review and manage work performed by offshore AP resources (ExoEdge).
• Provide coaching, feedback, training, and performance guidance to AP staff.
• Assist with employee and vendor training on AP processes and systems.
• Serve as a subject-matter expert and internal resource for AP-related inquiries.

Process Improvement, Compliance & Reporting

• Review, improve, and create SOPs and training documentation.
• Drive automation and efficiency initiatives within AP and P2P workflows.
• Monitor KPIs, prepare for audits, and maintain compliance with internal controls and policies.
• Provide internal teams with documentation and support as required.
• Analyze data and trends using advanced Excel skills to identify risks and improvement opportunities.

Requirements

Required Skills & Qualifications

• 3-5+ years of progressive Accounts Payable or accounting experience, including supervisory responsibility.
• Strong experience administering AP and expense platforms (Concur, Paymode-X, VendorCafe, etc.).
• Advanced Excel skills with the ability to analyze and interpret large data sets.
• Strong understanding of AP controls, compliance, and audit requirements.
• Proven ability to improve processes, implement automation, and scale operations.
• Excellent communication, customer service, and problem-solving skills.
• Self-starter with strong critical-thinking and decision-making abilities.

#CORP