Administrative Assistant to Director

Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job description

The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of confidential administrative support functions for Directors. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Education

• Completion of Grade 12 supplemented by a recognized business course

Competencies

• Planning skills
• Interpersonal skills
• Organizational skills

Experience

• 3-5 years of experience working in a senior administrative assistant-type role

Knowledge & Abilities

• Knowledge & experience in minute taking & synthesizing information
• Demonstrated approaches to problem solving w/strong decision-making capability
• Commitment to a diverse, culturally competent, culturally safe work environment
• Ability to be self directed and work relatively independently
• Working knowledge of SHA governance/org structure/relationships
• Strong computer skills in Microsoft Office, scheduling & training platforms
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to work collegially, collaboratively and build positive relationships
• Demonstrates effective verbal and written communication skills.
• Have high degree of initiative, ingenuity & can work with little/no supervision
• Can maintain confidentiality including confidential information with discretion.
• Ability to adapt to frequent change and work under pressure

Other Information

• An equivalent combination of education and experience may be considered