HR Executive (Contract)

• HR Executive (6-to-9-month contract – maternity replacement)
• We are seeking an ideal candidate that is eager to manage daily operational tasks and projects within Human Resources.

Daily Operational

• Managing HR data, ensuring records are accurate, processing payroll, statutory payments, leave management, insurance management and handling overall administrative tasks.
• HR letter preparations (Probation confirmation, employment certificate, etc.)
• Support Malaysia, Singapore and EOR countries on day-to-day administration.

Onboarding activities

• Preparing of Employment Agreement and getting it endorsed, Liaise with IT on email, equipment and software requirement, Preparation of onboarding schedule.

Offboarding activities

• Preparing acceptance of resignation letter, communicating on exit interviews and exit clearance. Ensure to have smooth departure of employees.

Training and Development

• Support HR team to coordinate with training providers and programmes.
• HRD claimable trainings - Submission of HRD grant application and approval and to communicate with respective business units.
• Non HRD claimable trainings – review the budget allocation, getting approval from line manager and to liaise with training provider for confirmation.

Invoices and Vendor coordination

• Follow up, checking and preparation of monthly invoices.
• Create purchase orders via SAP Concur system, and work with internal finance processing.

Employee experience and engagement

• Coordinate with internal teams for to enhance culture, employee satisfaction, and engagement.
• Be part of the committee team for quarterly festive celebration.

Continuous improvement

• Policy review and update: Update HR handbook, policies, workflow and job descriptions.
• Data & Reporting: Prepare necessary data and report as and when requested.
• Other HR ad hoc projects as and when required.
• Diploma or Degree in Human Resources or a related field.
• Minimum 2 years of HR payroll and administration experiences.
• Good communication, organizational and interpersonal skills.
• Eager to learn and able to work in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).

General Safety & Health Responsibilities

• Comply with local governmental HSE regulations, with Lesaffre fundamental principles and apply the safety Policy,
• Participate in entity safety activities and always show best examples (Rules application, PPE wearing, perform safety visits, accident analysis, safety committees…),
• Participate actively in the risk assessment of own’s job area
• Follow the safety action plan of own perimeter,
• Make safety rules in your perimeter, communicate it, make sure your team understands and applied them,
• Start all meetings (from 8 persons minimum) by a safety contact,
• Encourage safe acts and discourage each time you see unsafe acts,
• Report unsafe conditions / acts and near misses to the managers,
• Report within 12 hours all recordable accidents to the next level of management,
• Report each month all recordable accidents and first aids happened in your perimeter,
• Participate in the target-setting process for the safety KPIs,
• Be a part of recognition & sanction program.

Safety & Health Responsibilities within Human Resources

• Integrate safety trainings into the entity annual training plan (local mandatory, essential and recommended safety trainings),
• Follow-up mandatory safety trainings,
• Participate in psychological risk assessments and prevention program,
• Make sure that all newcomers receive safety training. Their training should be recorded and kept,
• Make sure that safety roles and responsibilities are include in each job description according to this JD guideline,
• Make sure all employees receive medical check according to local regulation requirements, follow each employee health situation, keep medical check records, and facilitate the follow-up of any employee who has medical deficiency,
• Participate to the safety committee meetings.