Appointment Setter - EXPATS

Appointment Setter

Lead Generation, Outbound Outreach, CRM & Scheduling | Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

Location: Remote

Expats are highly encouraged to apply.

About the Role

• At Pavago, one of our clients is hiring an Appointment Setter to generate qualified meetings and help maintain a consistent, healthy sales pipeline.
• This is a hands-on outbound role focused on engaging prospects, qualifying interest, and turning conversations into sales-ready appointments .

You’ll connect with potential customers through

• Phone calls
• Email
• LinkedIn
• Follow-up sequences

• Your goal is simple: start conversations, identify qualified prospects, and consistently book meetings that sales representatives can convert into opportunities.
• If you’re confident speaking with prospects, comfortable with outbound outreach, organized with follow-ups, and motivated by measurable targets, this role is a strong fit.

What You’ll Own

Outbound Prospecting & Lead Engagement

• Reach out to prospects through phone, email, and LinkedIn
• Execute consistent outbound follow-up
• Engage both new and previously contacted leads
• Build rapport quickly and professionally
• Generate interest in the company’s products or services
• Maintain disciplined outreach activity throughout the day

Lead Qualification

Qualify prospects based on factors such as

• Role and decision-making authority
• Industry
• Business needs
• Interest level
• Budget alignment
• Readiness to speak with sales

Ask effective discovery questions to determine whether a prospect is a good fit before placing them on a sales representative’s calendar.

Appointment Setting & Scheduling

Schedule qualified meetings using tools such as

• Calendly
• Chili Piper
• HubSpot Meetings
• Google Calendar
• Outlook

You’ll also

• Coordinate across multiple U.S. time zones
• Confirm appointment details
• Send reminders and confirmations
• Handle cancellations and rescheduling
• Follow up with prospects to improve meeting attendance
• Ensure calendars remain accurate and organized

CRM & Pipeline Management

Maintain accurate prospect and appointment records in

• Salesforce
• HubSpot
• Zoho CRM
• Similar CRM platforms

Log

• Calls
• Emails
• LinkedIn outreach
• Prospect responses
• Qualification notes
• Appointment details
• Follow-up requirements

Maintain strong CRM hygiene so sales teams always have accurate context before a meeting.

Sales Team Collaboration

Work closely with

• SDRs
• BDRs
• Account Executives
• Sales leadership

Provide clear handoff notes covering

• Prospect needs
• Pain points
• Interest level
• Relevant conversation context
• Qualification information

Share prospect feedback with the team to continuously improve messaging, targeting, and outreach.

Performance Tracking & Optimization

Track key metrics including

• Calls made
• Emails sent
• Outreach activity
• Conversations generated
• Appointments booked
• Qualified meetings
• Meeting show rate

Identify performance gaps and recommend improvements to outreach, follow-up, or scheduling processes.

Required Experience & Skills

• 1–2+ years of experience in appointment setting, sales support, inside sales, lead generation, or another customer-facing sales role
• Experience with outbound phone and email communication
• Strong written and verbal English communication skills
• Confidence speaking with prospects and handling basic objections
• Ability to qualify interest before booking appointments
• Experience working with CRM systems such as:
• Salesforce
• HubSpot
• Zoho
• Familiarity with scheduling tools such as:
• Calendly
• Chili Piper
• Google Calendar
• Outlook
• Ability to manage multiple calendars and time zones
• Strong attention to detail and follow-through
• Comfortable working remotely during U.S. business hours

Nice to Have

• Experience supporting SDR or BDR teams
• High-volume outbound prospecting experience
• Familiarity with:
• Outreach
• SalesLoft
• Apollo
• Experience in:
• SaaS
• Marketing
• Professional services
• B2B sales
• Familiarity with qualification or sales methodologies such as:
• BANT
• SPIN
• Challenger

What Makes You a Strong Fit

You

• Are comfortable initiating conversations with new prospects
• Communicate confidently and professionally
• Don’t get discouraged by rejection
• Are persistent without being overly aggressive
• Follow up consistently instead of letting leads go cold
• Keep calendars and CRM records extremely organized
• Understand that meeting quality matters as much as meeting volume
• Take ownership of your activity and performance metrics
• Thrive in target-driven environments

What a Typical Day Looks Like

Your day may include

• Reviewing new leads and follow-up tasks
• Making outbound calls to prospective customers
• Sending personalized emails and LinkedIn messages
• Qualifying interested prospects
• Handling initial objections and questions
• Booking qualified meetings
• Sending appointment confirmations and reminders
• Rescheduling canceled meetings
• Updating CRM records and lead statuses
• Preparing clear handoff notes for sales representatives
• Reviewing appointment and show-rate performance

In short: you keep the sales calendar filled with qualified prospects while ensuring every lead is properly followed up, documented, and handed off.

Key Metrics for Success

• Consistent achievement of daily and weekly outreach targets
• Number of qualified appointments booked
• 70–80%+ meeting show rate
• Strong lead-to-appointment conversion
• Consistent follow-up execution
• Accurate and up-to-date CRM records
• High-quality sales handoffs
• Positive feedback from SDRs, BDRs, and Account Executives

Why This Role Stands Out

• Direct impact on sales pipeline and revenue growth
• Fully remote opportunity
• Clear and measurable performance expectations
• Develop valuable skills in:
• Prospecting
• Lead qualification
• Objection handling
• CRM management
• B2B sales
• Work closely with experienced sales professionals
• Career growth opportunities into:
• Senior Appointment Setter
• Sales Development Representative (SDR)
• Business Development Representative (BDR)
• Account Executive
• Sales Operations

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Client Interview
• Offer & Onboarding

Apply Now

If you

• Are confident speaking with prospects
• Have experience with outbound outreach and lead generation
• Know how to qualify interest before booking meetings
• Are disciplined about follow-ups
• Can manage calendars and CRM records accurately
• Enjoy working toward clear sales targets

We’d love to hear from you.

Important: Spark Hire Video Interview

As part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire .

This is your opportunity to introduce yourself and highlight your experience with appointment setting, outbound prospecting, cold calling, lead qualification, CRM management, and scheduling .

We recommend sharing specific examples of your previous performance, including outbound activity volume, appointments booked, qualification methods, show rates, and any sales targets or KPIs you achieved .

Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.

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