Real Estate Operations Coordinator

• Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination
• Full-Time | Remote | U.S. Business Hours

About the Role

• At Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.
• This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting .
• You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.

What You’ll Own

Tenant & Leasing Coordination

• Respond to tenant inquiries regarding rent, leases, maintenance, and property policies
• Process leases, renewals, applications, and tenant onboarding documentation
• Send rent, renewal, and compliance reminders
• Maintain accurate tenant files and signed documentation
• Support property listings across Zillow, Apartments.com, MLS, and similar platforms

Property Management Systems

• Maintain accurate records in Yardi, AppFolio, Buildium, or similar platforms
• Track rent collections, delinquencies, occupancy, vacancies, and late fees
• Maintain rent rolls, occupancy trackers, and operational reports
• Keep tenant and property records accurate and up to date

Maintenance & Vendor Coordination

• Create and assign maintenance work orders
• Coordinate scheduling between tenants and vendors
• Track maintenance requests through completion
• Follow up proactively on outstanding issues
• Verify vendor invoices against completed work

Owner Reporting & Operations

• Prepare owner statements, occupancy reports, vacancy updates, and operational summaries
• Provide visibility into rent collections, leasing activity, and open maintenance issues
• Ensure reporting is accurate and delivered on time

Documentation & Compliance

• Maintain organized, audit-ready property documentation
• Support compliance with Fair Housing requirements, lease procedures, and applicable landlord-tenant regulations
• Ensure applications, inspections, agreements, and tenant records are properly maintained

Requirements

• 2+ years of experience in property management, leasing coordination, real estate operations, or property administration
• Hands-on experience with Yardi, AppFolio, Buildium, or similar property management software
• Experience with leasing documentation and tenant communication
• Understanding of rent collection and maintenance workflows
• Strong Microsoft Office and Google Workspace skills
• Excellent written and verbal English communication
• Strong organization, attention to detail, and follow-through
• Comfortable working remotely during U.S. business hours

Nice to Have

• Experience supporting portfolios of 100+ units
• Residential, commercial, or mixed-use property experience
• Multi-state property management exposure
• Familiarity with DocuSign or Dotloop
• Experience with security deposits, owner statements, trust accounting, or property accounting workflows

What Success Looks Like

• Tenant inquiries and maintenance requests are handled promptly
• Leases and property documentation remain accurate and organized
• Rent, occupancy, and delinquency records stay current
• Maintenance work orders move efficiently from request to completion
• Owners receive timely, reliable updates
• No important follow-ups or operational details fall through the cracks

Why Join

• Fully remote opportunity
• Hands-on ownership across property operations
• Exposure to leasing, tenant relations, maintenance, reporting, and compliance
• Direct impact on tenant experience and portfolio performance
• Growth opportunities into Property Manager, Operations Manager, or Portfolio Coordinator roles

Interview Process

• Initial Application Review
• Spark Hire Intro Video
• Interview with Pavago Recruiter
• Client Interview
• Offer & Onboarding

Apply Now

If you have experience in property management or real estate operations , know your way around property management systems, and can confidently coordinate tenants, leases, vendors, and day-to-day workflows, we’d love to hear from you.

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