Sales Assistant

Sales Assistant (CRM, Scheduling & Sales Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

• At Pavago, one of our clients is hiring a highly organized Sales Assistant to support day-to-day sales operations, CRM management, scheduling, reporting, and proposal coordination.
• This is an execution-focused role designed to keep the sales team organized and focused on selling.

You’ll support the sales process by managing

• CRM and pipeline data
• Sales scheduling and coordination
• Proposals and sales documents
• Reporting and dashboards
• Prospect follow-ups
• Cross-functional sales workflows

If you’re detail-oriented, proactive, and enjoy keeping sales processes organized and moving forward, this role is a strong fit.

What You’ll Own

CRM & Pipeline Management

• Maintain accurate records across CRM platforms such as:
• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive
• Update:
• Leads
• Contacts
• Opportunities
• Deal stages
• Notes and activities
• Perform regular CRM clean-up
• Identify and correct duplicate, incomplete, or outdated records
• Ensure CRM data remains clean, accurate, and reporting-ready
• Help maintain clear visibility across the sales pipeline

Scheduling & Sales Coordination

• Schedule:
• Sales calls
• Product demos
• Follow-up meetings
• Internal sales discussions
• Coordinate calendars across multiple time zones
• Use tools such as:
• Google Calendar
• Outlook
• Calendly
• Manage reschedules, conflicts, and meeting reminders
• Prepare agendas, materials, and relevant account context before meetings
• Ensure sales representatives are prepared and informed

Proposals & Sales Documentation

• Prepare, format, proofread, and organize:
• Sales proposals
• Quotes
• Presentations
• Client-facing documents
• Assist with RFP and RFI responses using approved templates
• Create and update sales materials using:
• Google Slides
• PowerPoint
• Canva
• Ensure documents are accurate, professional, and delivered on time

Sales Reporting & Metrics

• Prepare weekly and monthly sales reports
• Track:
• Pipeline activity
• Conversion rates
• Deal progression
• Sales KPIs
• Maintain dashboards and reporting systems
• Ensure reporting remains accurate and consistent across systems
• Provide sales leadership with clear pipeline visibility

Communication & Follow-Up

• Draft professional:
• Follow-up emails
• Meeting reminders
• Meeting summaries
• Internal updates
• Support inbound lead routing and response coordination
• Track follow-ups to ensure opportunities don’t fall through the cracks
• Maintain timely communication with prospects and internal stakeholders
• Help sales representatives maintain momentum throughout the sales cycle

Cross-Functional Sales Support

• Collaborate with:
• Sales
• Marketing
• Finance
• Operations
• Coordinate lead handoffs and internal approvals
• Support contract processing
• Assist with customer onboarding handoffs after deals close
• Help eliminate communication gaps and operational delays

Required Experience & Skills

• 1–2+ years of experience in:
• Sales Support
• Sales Administration
• Administrative Support
• Operations Coordination
• Executive Assistance
• Hands-on experience with CRM platforms such as:
• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive
• Strong proficiency with:
• Google Workspace
• Microsoft Office
• Experience with calendar and scheduling coordination
• Strong written English communication skills
• Excellent attention to detail
• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Comfortable working independently during U.S. business hours

Nice to Have

• Experience supporting Account Executives, SDRs, BDRs, or sales leadership
• Experience preparing:
• Sales proposals
• Presentations
• Quotes
• Sales collateral
• Familiarity with B2B sales workflows
• Experience in:
• SaaS
• Professional services
• Recruiting
• Marketing
• Basic reporting and analytics experience
• Familiarity with:
• Excel Pivot Tables
• Google Sheets reporting
• Sales dashboards
• Exposure to contract processing or customer onboarding

Tools You May Use

• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive
• Google Workspace
• Microsoft Office
• Calendly
• Google Calendar
• Outlook
• Canva
• Google Slides
• PowerPoint

What Makes You a Strong Fit

• You’re highly organized and naturally detail-oriented
• You enjoy keeping systems, schedules, and pipelines clean
• You communicate clearly and professionally
• You’re proactive with follow-ups rather than waiting for reminders
• You can manage several priorities without losing accuracy
• You take ownership of administrative details from start to finish
• You enjoy helping sales teams operate more efficiently

What a Typical Day Looks Like

• You might start your day by reviewing the CRM, updating pipeline records, and checking upcoming sales meetings.
• Throughout the day, you’ll coordinate calls, prepare proposals, send prospect follow-ups, update dashboards, and help Account Executives stay on top of active opportunities.
• You’ll also coordinate with Marketing, Finance, and Operations to keep lead handoffs, approvals, contracts, and onboarding workflows moving.
• In short: you keep the sales engine organized behind the scenes so the sales team can spend more time selling and closing deals.

Key Metrics for Success

• CRM accuracy and data cleanliness
• Timely completion of sales follow-ups
• Scheduling accuracy and efficiency
• Proposal and document turnaround time
• Pipeline reporting accuracy
• Zero missed meetings or critical follow-ups
• Sales team satisfaction with operational support
• Consistent execution across sales workflows

Why This Role Stands Out

• Work directly with Account Executives and sales leadership
• Gain hands-on experience with modern CRM and sales systems
• Build skills across:
• Sales Operations
• Pipeline Management
• Reporting
• CRM Administration
• Sales Coordination
• Fully remote environment
• Clear growth opportunities into:
• Sales Operations
• Revenue Operations
• Account Management
• Business Operations

Interview Process

• Initial Application Review
• Spark Hire Intro Video
• Video Interview with Pavago Recruiter
• Practical Task – CRM / Scheduling / Sales Support Scenario
• Client Interview
• Offer & Onboarding

Apply Now

If you’re highly organized, comfortable working with CRM systems, and enjoy supporting sales teams with scheduling, reporting, documentation, and follow-through, we’d love to hear from you.

Apply today and help keep sales operations organized, accurate, and moving forward.

#SalesAssistant #SalesSupport #SalesOperations #CRM #HubSpot #Salesforce #RemoteJobs #SalesCoordinator #AdministrativeSupport #RevenueOperations #RemoteWork