Senior Marketing Coordinator

Executive Marketing & Operations Coordinator

Remote, LATAM | U.S. Hours – PST

Position Type: Full-Time, Remote

Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica

Working Hours: U.S. Business Hours – PST Required

About the Role

At Pavago, one of our clients is hiring an Executive Marketing & Operations Coordinator to support day-to-day execution across marketing, executive operations, content, CRM management, and administrative workflows.

This is a hands-on, execution-focused role for someone who is highly organized, comfortable managing multiple priorities, and confident working across marketing and operational systems.

You’ll work closely with leadership to keep

• Marketing initiatives moving
• Social media content organized and published
• GoHighLevel workflows running
• Leads and follow-ups tracked
• Executive priorities coordinated
• Internal systems and documentation organized

If you enjoy combining executive support, marketing coordination, CRM management, and operations , this role is a strong fit.

What You’ll Own

Executive & Operational Support

• Manage calendars, scheduling, and day-to-day executive coordination
• Track projects, deadlines, tasks, and follow-ups
• Maintain organized operational trackers and documentation
• Manage inbox organization and prioritize important communication
• Coordinate across teams and stakeholders to keep projects moving
• Ensure important tasks and follow-ups do not fall through the cracks

Social Media & Marketing Execution

Create, schedule, and publish content across

• LinkedIn
• Facebook
• Instagram
• Online communities

You’ll also

• Manage comments, DMs, and community interactions
• Monitor engagement and audience activity
• Track basic social media performance metrics
• Maintain consistent content schedules
• Support marketing campaigns, launches, and promotional initiatives

GoHighLevel CRM & Email Marketing

• Build and manage workflows inside GoHighLevel
• Set up and maintain:
• Email campaigns
• Follow-up sequences
• Outreach workflows
• Lead nurturing automations
• Maintain clean and accurate CRM records
• Update pipeline stages and lead information
• Track follow-ups and ensure leads receive timely communication
• Troubleshoot basic CRM and workflow issues

Content & Creative Support

• Edit short-form video content for social and marketing channels
• Create branded graphics and marketing assets
• Work with tools such as:
• Canva
• Veed
• OpusClips
• Similar content-editing platforms
• Ensure content remains consistent with brand messaging and visual standards
• Organize digital assets and content libraries

Program & Community Coordination

• Organize digital program and participant materials
• Support participant onboarding and communication
• Track member or participant progress
• Maintain organized program records
• Respond to routine participant questions and coordinate follow-ups
• Keep resources accurate, accessible, and up to date

Research & Lead Generation Support

• Research Ideal Client Profiles (ICPs)
• Build prospect and lead lists
• Organize research into structured spreadsheets and CRM records
• Support lead-generation and outreach initiatives
• Maintain accurate prospect information and campaign tracking

Website & Platform Support

• Assist with minor website and landing-page updates
• Support advertising campaign setup
• Help coordinate platform and account-related tasks
• Troubleshoot basic system issues and escalate technical problems when necessary

Required Experience & Skills

• Previous experience in:
• Executive Assistance
• Marketing Coordination
• Operations Support
• Digital Support
• Similar execution-focused roles
• Hands-on experience with GoHighLevel CRM
• Strong written and verbal English communication skills
• Proficiency with:
• Google Docs
• Google Sheets
• Google Drive
• Google Calendar
• Experience managing LinkedIn, Facebook, and Instagram
• Experience using Canva
• Familiarity with video-editing tools such as Veed, OpusClips, or similar platforms
• Strong organizational and multitasking skills
• Excellent attention to detail and follow-through
• Ability to work independently in a remote environment
• Reliable internet connection and professional remote-work setup
• Ability to work U.S. PST business hours

Nice to Have

• Experience supporting founders, coaches, consultants, or entrepreneurial businesses
• Startup or fast-growth company experience
• Exposure to lead generation and prospect research
• Experience with email outreach and nurture campaigns
• Familiarity with campaign tracking and reporting
• Experience supporting online communities, programs, or memberships

What Makes You a Strong Fit

You

• Are highly organized and execution-focused
• Take ownership of tasks from start to finish
• Communicate clearly and professionally
• Enjoy creating structure across multiple workflows
• Can balance marketing, administrative, and operational responsibilities
• Are comfortable switching between different priorities throughout the day
• Follow up consistently without needing constant reminders
• Enjoy supporting entrepreneurial leadership in a fast-moving environment

What a Typical Day Looks Like

Your day may include

• Managing calendars and executive priorities
• Updating project and operational trackers
• Scheduling and publishing social media content
• Responding to DMs, comments, and community messages
• Building or updating GoHighLevel workflows
• Supporting email campaigns and follow-ups
• Updating CRM records and pipeline activity
• Editing short-form videos and creating Canva assets
• Researching prospects and building ICP lists
• Organizing files, content, and program materials
• Coordinating communication across teams and stakeholders

In short: you keep marketing, executive operations, communication, and internal systems organized and moving forward.

Key Metrics for Success

• Consistent and timely content execution
• Clean and accurate CRM records
• Reliable GoHighLevel workflows and email campaigns
• Timely lead and participant follow-ups
• Strong responsiveness across communication channels
• Organized and accessible digital assets
• Accurate project and operational tracking
• Leadership confidence in execution and follow-through

Why This Role Stands Out

• Work directly with entrepreneurial leadership
• Blend of marketing, operations, CRM, and executive support
• High ownership over day-to-day execution
• Exposure to modern marketing automation tools
• Opportunity to improve workflows and internal systems
• Fully remote environment
• Clear expectations and structured responsibilities
• Opportunity to grow into Marketing Operations, Executive Operations, or Business Operations roles

Interview Process

• Initial Screening
• Video Interview
• Task / Scenario-Based Assessment
• Final Interview
• Offer

Apply Now

If you

• Have experience across marketing, operations, or executive support
• Are comfortable working hands-on inside GoHighLevel
• Enjoy social media and content execution
• Are highly organized and dependable
• Can manage multiple priorities without losing attention to detail
• Are available to work U.S. PST hours

We’d love to hear from you.

Important: Spark Hire Video Interview

As part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire .

This is your opportunity to introduce yourself and highlight your experience with GoHighLevel, marketing coordination, executive support, social media, content creation, CRM management, and operational execution .

Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.

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