Accounting Clerk

Reports to: VP of Accounting and Finance

Division: Hybrid

Classification: Hourly/Nonexempt/Part-Time

JOB SUMMARY

Responsible for maintaining essential accounting tasks to ensure accurate and efficient record-keeping. Facilitates customer invoices, vendor payables, and supports the Accounting Team with general clerical duties.

ESSENTIAL FUNCTIONS

• Assists with sorting and entering accounts receivable transactions and invoice mailings
• Provides Milsoft’s ACH/EFT information to customers and assists with entering accounts receivable ACH/EFT and paper check payments in Milsoft’s accounting software
• Makes daily post-office visits and prepares daily bank deposits
• Assists with creating accounts receivable invoices and mails monthly invoices to customers
• Works with customers to resolve outstanding accounts
• Assists with updating customer and vendor account information in Milsoft’s accounting software and CRM system to ensure information is accurate and up to date
• Records customer support transactions, subscriptions, and cancellations for billing and reporting purposes
• Prepares W-9s for customers and requests W-9s from vendors
• Requests and stores Customer Tax Exemption Certificates as necessary
• Assists with reporting and paying state sales and use taxes
• Assists with variable data reporting
• Assists with monthly credit card reconciliation
• Maintains consistent and professional attendance, appearance, and punctuality, and adheres to health and safety standards
• Upholds, safeguards, and promotes Milsoft’s values and philosophy, relating particularly to ethics, integrity, and corporate responsibility.
• Other job duties as assigned

QUALIFICATIONS

• Bachelor's degree is preferred, and/or at least five years of related experience and/or training.
• Must exhibit a high level of trustworthiness and be able to maintain confidentiality
• Superior organizational skills with close attention to detail and accuracy
• Must possess good citizenship traits when dealing with customers and co-workers
• Excellent verbal and written communication skills are a must
• Must possess superb teamwork skills and be able to navigate diverse personalities successfully
• Basic computer skills are required. Knowledge of QuickBooks is desirable.