Administrative Assistant - Compliance

We're seeking a highly organized, proactive assistant to support documentation collection and management for U.S. construction projects . Full-time availability, 12:00–21:00, is required. Professional, fluent spoken and written English is mandatory — no communication will be in Spanish.

Responsibilities

• Collect and audit project/company compliance documents (business licenses, insurance certificates, tax certificates, etc.)
• File documentation and ensure checklists are up to date
• Use various communication styles to collect required info on time

What Makes You Succeed

• Proactive, assertive and results-based communication style
• Ability to follow tasks through to completion
• Organized and able to follow established procedures

What You Need

• 3+ years of administrative experience, in English for international companies
• 1+ year with ERP, CRM, or similar data management software
• Proficient in Excel/Word skills; knowledge of Adobe Acrobat and/or BlueBeam
• Construction industry and/or insurance experience a plus

Fluent, professional English (spoken and written) — required