Officer, Procurement

Functional Responsibility

• Ensure procurement and tools management activities are performed according to company policy, quality standards, and aviation compliance requirements.
• Maintain efficient coordination between internal departments to support maintenance operations and material readiness.
• Safeguard company interests through ethical procurement practices, vendor compliance, and proper documentation.

Role Responsibility

• Execute daily purchasing operations including sourcing, negotiation, order processing, and follow-up with vendors.
• Support decision-making by providing accurate procurement data and performance reports.
• Ensure the continuous availability of tools and materials to support base and line maintenance activities.
• Act as liaison between internal users, vendors, and regulatory bodies regarding tool requirements and certification.

Functional Duties

• Source, purchase, or loan tools and general procurement items according to user requirements.
• Conduct price benchmarking and ensure quotations comply with company standards.
• Evaluate vendor qualifications based on aviation authority requirements.
• Manage purchase orders via ERP and track order fulfillment, shipment, and documentation.
• Verify airworthiness and calibration certificates prior to tool issuance.
• Maintain and update purchasing master data and KPI monitoring reports.
• Attend coordination meetings, summarize discussions, and ensure timely follow-up actions.

Role Duties

• Monitor vendor performance, including quality, delivery accuracy, and service level.
• Maintain good communication and professional relationships with suppliers, OEMs, and distributors.
• Identify opportunities for cost reduction and process improvement.
• Support audit activities and ensure readiness of procurement-related records.
• Coordinate with Finance for payment follow-up and invoice reconciliation.
• Support department head in preparing reports, budgets, and procurement planning.