Facilities and HSE Coordinator

Key Responsibilities

• Facilities Coordination:
• Oversee daily operations and maintenance of facilities to ensure they are safe, clean, and functional.
• Coordinate with maintenance staff and service providers for repairs and upkeep.
• Liaise with external vendors and contractors for facility services and supplies.
• Ensure compliance with health, safety, and environmental regulations.
• Manage office layouts and space allocations to optimize space utilization.
• Assist in planning and executing office moves and reconfigurations.
• Assist in preparing and managing the facilities budget.
• Monitor expenditures and identify cost-saving opportunities.
• Serve as the point of contact for facility-related inquiries and issues.
• Prepare reports on facility operations and maintenance activities for management.
• Sustainability Coordination:
• Primary contact for sustainability initiatives, including programs like Adopt-a-Highway and blood drives.
• Manage logistics and ensure successful execution of sustainability-related events.
• Prepare and submit sustainability reports to management.
• Collect, analyze, and report data related to sustainability metrics and performance.
• Monitor progress and identify areas for improvement in sustainability practices.
• Design and implement sustainability programs and initiatives aligned with the company's goals and values.
• Safety Coordination:
• Implement and monitor safety protocols to ensure compliance with health, safety, and environmental regulations.
• Conduct regular safety inspections and drills to maintain a safe work environment.
• Provide safety training and resources to employees to promote awareness and compliance.
• Support the resolution of near-miss incidents.
• Aid in the collection and presentation of safety data.
• Assist in developing and implementing emergency response plans and procedures.
• Conduct drills and training for staff on emergency protocols.

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• Vendor and Resource Management:
• Manage relationships with service providers and suppliers to ensure high-quality service and cost-effectiveness.
• Monitor and manage inventory of office and facility supplies, placing orders as necessary.
• Communication and Coordination:
• Serve as the primary point of contact for office and facility-related inquiries and issues, providing prompt resolutions.
• Coordinate with internal departments to support office and facility needs and improvements.

Qualifications

• Associate’s or Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred.
• 2-4 years of experience in office management, facilities coordination, or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite
• Ability to work independently and collaboratively within a team.
• Knowledge of health, safety, and environmental regulations is a plus.