Administration Lead

At Pluxee, we shape the world of employee benefits and engagement by bringing to life a personalized and sustainable employee experience, at work and beyond.

Permanent Regular

Job Description

The Administrative Assistant provides efficient and reliable administrative support to teams, ensuring smooth daily operations and supporting organizational effectiveness. The role contributes to maintaining structured processes, accurate documentation, and effective coordination within a dynamic work environment. YOUR NEXT CHALLENGE

Responsibilities

1. Administrative Support

• Provide day-to-day administrative support to teams and managers
• Manage calendars, schedule meetings, and coordinate basic logistics
• Prepare and format documents, reports, and presentations

1. Office & Documentation Management

• Maintain and organize files, records, and documentation
• Ensure accuracy and accessibility of administrative information
• Support document processing and archiving

1. Coordination & Communication

• Support internal coordination between teams and functions
• Assist in organizing meetings, workshops, and small events
• Facilitate communication by sharing information and updates

1. Travel & Expense Support

• Assist in organizing travel arrangements (transport, accommodation)
• Support expense submission and administrative follow-up

1. Operational Support

• Support basic reporting and data entry activities
• Assist in administrative processes and compliance with internal procedures
• Contribute to improving efficiency in administrative workflows
• YOU ARE A MATCH IF...

Education

Bachelor’s degree or equivalent experience in Business Administration or a related field.

Work Experience

• First experience in administrative support or similar role
• Experience in a corporate or structured environment is an advantage

Skills & Certifications

• Proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams)
• Strong organizational and time management skills
• Attention to detail and accuracy
• Good communication skills
• Ability to manage multiple tasks and priorities

Languages

For global, regional, or area roles, fluency in English is required. Additional languages such as French, Spanish, Portuguese, or other relevant languages are an advantage.

For local country leadership and management roles, fluency in the local language and English is required.

For local individual contributor roles, fluency in the local language is required. English is considered an advantage as it supports communication, learning, and collaboration in a multinational context.

Working Conditions

For global, regional, or area roles

Hybrid working patterns depending on the host country policies. Collaboration across different countries, functions, and time zones. Travel may be required depending on business needs.

For local roles

Hybrid working environment depending on local policies. Collaboration with local business teams and relevant regional or global stakeholders. Occasional travel may be required depending on business needs.

Competencies

Administrative Operations Management

Document & Information Management

Office Tools & Digital Collaboration

Data Entry & Reporting Support

Travel & Expense Administration

• Why join Pluxee?
• Join an inclusive team
• Work at the heart of the community alongside 5,000 experts across 29 countries - we embrace diversity and value uniqueness, fostering a workplace where everyone can thrive.
• Turn inspiration into possibility
• Get space to try new ideas, experiment and move the world of work forward as you bring new digital experiences - and moments of connection - to millions of people.
• Make a positive impact
• Touch millions of lives and create meaningful change for people and the world we share, supporting our commitments to diversity, sustainability, and local economies.
• Grow with us
• Get support you need to take meaningful steps in your career, whether you're performing your work/life balance or learning new skills.