Facilities Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL and are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Title: Facilities Coordinator

Visitor Management

• Greet external visitor and internal staff with high degree of professionalism and courtesy
• Sort and distribute all incoming mail and overnight packages
• Handle walk-in enquires, guest wireless assistance and visitor pass
• Manage badging process, new hire badges and coordinate with system vendor

Conference Room and Event

• Act as administrator for conference rooms throughout the portfolio
• Ensure conference rooms are cleaned on a regularly scheduled basis
• Regularly inspect furniture for damage and repair/replace furniture, as needed
• Assist with catering ordering, setups, event planner and ordering, as required

Financial Management

• Provide initial review and coding of FAcOps invoices for invoicing management
• Review, scan and forward invoice to FCS/account payable, as required
• Capture payment info, spreadsheet and data control
• Payment Document Filing
• Troubleshoot resolution of vendor invoice billing
• Coordination with Vendor for quotation and invoice received

Office Facility Management

• Business card ordering and delivery
• Office and equipment keys maintenance and management
• Manage postage, local / foreign courier in and out.
• Inventory and stocking of office and tea point supplies, where applicable
• Maintain up-to-date Emergency contract information list with work, home and cell numbers

Vendor Management

• Manage the vendor relationship and monitor vendor’s supplier
• Acknowledge receipt ordered items from the vendors and bill from landlord
• Assist in vendor set up and request of Public Liability insurance certificate.
• Facilitate supply of office stationery, pantry supplies, stock medicine cabinets and etc.
• Coordinate with third party vendor to facilitate supply, service calls & preventive

maintenance of network printer/MFD

Property Maintenance Coordination

• Office maintenance work coordination with landlord and contract vendor
• Assist in yearly fire drills exercise and communication with internal floor warden
• Coordinate after-hour HVAC request, where applicable

Move/Add/Change/events

• Assist in provide support need to complete move and coordinate and verify set up requirements

Other duties as assigned

Location

On-site –Shenzhen, GD

Job Tags

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.