Agent Travel & Expense HKG

Task Responsibilities

• Verification of travel supplier invoices (hotels, travel agency, transportation, catering)
• Follow up on invoices, disputes, payments and refunds
• Manage all types of monthly, business, operational and travel expense claims
• Examine Business & Travel Expense Reports for accuracy, completeness and compliance with company policies by using internal and external resources/tools
• Support the reconciliation and management of company credit cards
• Increase efficiency and processing time of credit card statements, travel invoice verification and expense reports
• Support Travel Services operations, by arranging and confirming travel bookings for internal travelers and external guests including flight, hotel, rental car and train

Essential Requirements for the Position

• Travel, Accounting, Finance or Hospitality background with a good understanding of Travel and Expense processes
• 1-3 years of experience working in a Finance or Travel role
• Anticipating and balancing the needs of multiple stakeholders
• Feeling comfortable to work in a team as well as autonomously
• Have very good communication and data analysis skills
• Demonstrated ability to work independently and to take initiatives
• Be able to identify problems and propose solutions
• Fluency in written and spoken English, other languages are a distinct advantage
• Proficiency in Microsoft Office (Access, Word, Excel, Outlook, Teams)
• SAP, AIMS and Amadeus experience will be considered as a definite advantage

Working Conditions

• It is a full-time position based in Hong Kong.
• Vacation and other absences should be planned in a way so as to avoid conflicting with service and business requirements.
• Flexibility may be needed with working hours.