Assistant Program Specialist

Responsibilities • Provide programmatic and administrative support to the Program Specialists in the Adult Education area (Foundations) • Serve as intake coordinator with members to provide accurate information on programs and policies, referring members as appropriate; collect and conduct quality assurance on documentation required; and problem solve member issues • Schedule members for classes, liaise with instructors, and organize all logistical aspects of various Adult Education programs • Learn the functionalities of the Learner Management System to assist with tracking registration, generating lists of applicants and following up with students • Assist with program orientations, and the processing of assessment documentation and test results • Complete and submit required paperwork to the Department of Program Administration on a timely basis, ensuring that protocols for attendance and other instructional activities are followed • Assist Program Specialists in monitoring and tracking program outcomes, attendance and other data using the internal tracking database • Provide quality customer service to members, as well as accurate and timely information about various program, the department and the Fund • Perform additional duties and projects as assigned by management Qualifications • High School Diploma or GED required; College Degree preferred • Minimum three (3) years administrative experience required, preferably in a general office or adult learning environment • Bilingual Spanish required • Basic Excel skills required, Intermediate skill level in Microsoft Word and Excel preferred • Knowledge of databases, social media and online learning platforms preferred • Excellent organizational skills, keen attention to details, and ability to work well under deadline pressure • Strong verbal and written communication skills; ability to work both independently and as a team player • Ability to travel to various sites in the New York Metropolitan Area required