Receptionist / Administrative Assistant

Our client is recruiting a Receptionist / Administrative Assistant

Mission

Reporting to the Executive Assistant, the Receptionist / Administrative Assistant is responsible for front desk duties, administrative support, logistics coordination and supplier follow-up, in compliance with internal and quality procedures.

Duties & Responsibilities

Front Desk & Reception

• Manage incoming calls by screening, identifying requests and routing them according to internal procedures.
• Welcome visitors and apply reception and security procedures.
• Maintain and update the Attendance Book and Visitors Book.
• Receive, sort, file and distribute incoming and outgoing mail, including confidential documents.
• Ensure follow-up of the dispatch log and internal document flow.

Administrative & Secretarial Support

• Provide administrative and secretarial support to Management and Business Managers.
• Format, review and update administrative documents.
• Manage administrative files ensuring accuracy and traceability.
• Manage the dispatch of equipment for calibration and follow up with service providers.
• Place orders for materials, equipment and consumables subject to Management approval.

Administration & Quality

• Ensure compliance with quality and ISO procedures.
• Update and monitor quality and administrative documents.
• Ensure filing, archiving and traceability of documents.
• Act as administrative liaison with internal departments.
• Participate in project follow-up and client reminders.

International Logistics

• •Organize logistics for overseas missions (flights, visas, travel files).

Additional Responsibilities

• Carry out any additional administrative or organizational tasks assigned.

Requirements

Profile

• Minimum HSC level.
• Fluent in French and English (spoken and written).
• Good command of Microsoft Office, PABX and office tools.
• Strong organizational skills, accuracy and confidentiality.
• Strong interpersonal skills, professional appearance and initiative.
• Flexible working hours when required.

Conditions

• Office-based position, generally fixed working hours.