Executive Assistant & Office Coordinator

# Executive Assistant & Office Coordinator

> Compass Education · North Sydney, Australia · Part-time · Posted 2026-05-12

**Workplace:** on_site

**Department:** Administration & Operations

## Description

**Come shape the future of education with us.**

At Compass, we're on a mission to transform the school day for everyone - from staff and students to families and administrators. We build smart, seamless technology that empowers schools to focus on what really matters: learning, growing and thriving.

That mission has fuelled our growth into a global scale-up, now supporting 5,000+ schools across three countries, backed by a team of 300+ people. Our all-in-one school management platform is redefining how education communities connect, communicate and operate.

We're now looking for an Executive Assistant & Office Coordinator to help keep our Sydney team running at its best.

**About the Role**

Based onsite in our Sydney office, this role provides day-to-day administrative and coordination support to members of our Sydney senior leadership team, while keeping the Sydney office running smoothly. It's well suited to someone with a few years of administrative or coordination experience who's ready to step into a fast-paced, high-growth environment and genuinely make an impact.

This is a part-time, onsite role working four days per week (0.8 FTE).

**What you'll do**

Executive Support

• Provide calendar coordination, meeting scheduling and day-to-day administrative support to senior leaders.
• Assist with preparation of documents, presentations and basic reporting.
• Support meeting coordination, including agendas, note-taking and follow-ups.
• Manage travel bookings and expense administration for assigned leaders.
• Help triage and coordinate incoming requests, ensuring timely and professional responses.

Office Coordination

• Support the smooth day-to-day operation of the Sydney office, acting as the first point of contact for visitors, building management and general queries.
• Maintain office supplies, kitchen, meeting rooms and shared spaces - including daily upkeep of kitchen, dishwasher and coffee machine.
• Coordinate couriers, deliveries and daily mail management.
• Monitor company car registers and coordinate bookings for staff.
• Assist with the organisation of staff gifts, awards and stakeholder thank-you items.
• Escalate facilities issues as needed and provide ad-hoc support across the business.

Events & Culture

• Assist with organising internal events, team activities and office initiatives - from leadership off sites and team lunches to end-of-year celebrations.
• Coordinate catering and logistics for meetings and small events.
• Support ad-hoc travel bookings including flights, accommodation and car hire.
• Partner with the People & Talent team on culture initiatives and in-office experiences.

## Requirements
**About You**
This role is for someone who takes pride in making things work - someone who's proactive, organised and energised by variety.

You will bring

• 2–3 years' experience in an administrative or coordination role, ideally with exposure to supporting senior stakeholders.
• A proactive approach - you anticipate needs, take initiative and follow through reliably.
• Excellent written and verbal communication skills, with the ability to engage professionally across a range of stakeholders.
• Strong attention to detail and the ability to manage multiple priorities in a dynamic environment.
• Sound judgement when handling sensitive or confidential information.
• A positive, can-do attitude and a genuine enjoyment of being the person who holds things together.

Highly regarded

• Prior experience in an Executive Assistant capacity.
• Experience working in a tech, SaaS or high-growth scale-up environment.

## Benefits
**Why Join Compass**
You’ll join a purpose-driven company at a genuinely exciting stage of growth, with the opportunity to make a real impact on education at scale.

What we offer

• A vibrant, connected onsite office environment in the heart of North Sydney.
• Learning and development opportunities, including a dedicated PD budget.
• 24/7 access to our Employee Assistance Program (EAP), including face-to-face, phone and live chat support.
• A parental leave program for both primary and secondary carers.
• Regular team events, social budgets and in-office perks help you stay connected, from team lunches to end-of-week socials.
• Employee Referral Program
• A supportive, inclusive culture where your voice is valued and heard.

• Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.
• _Prior to commencing employment, you’ll need:_

• A valid Employee Working With Children Check
• A satisfactory National Police Check
• Verification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate)

**Ready to Apply?**
If you're excited by the opportunity to keep a growing team organised, connected and running at its best, we'd love to hear from you.
Find out more about Compass on our website - [<www.compass.education>.](https://www.compass.education.)
## Apply
[Apply at Compass Education](https://apply.workable.com/compass-education/j/E015B700BB/apply)
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