Coordinator, Marketing

Who We Are

For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.

At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day.

This position is at The Well, a one-of-a-kind destination with great potential for impact. This employment opportunity is with Allied REIT.

What is The Well?

The Well is a unique and innovative joint venture between Allied and Riocan.

Located at Spadina and Front, The Well brings together three million square feet of retail, office, and residential space constructed over 7.7 acres. Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto.Purpose

Reporting to the Senior Manager, Marketing, The Well, the Marketing Coordinator is a primarily administrative role that provides essential day-to-day operational support to the Marketing team. The focus of this position is keeping the department highly organized and running smoothly through meticulous calendar and inbox management, meeting coordination (agendas, materials, and notes), tracking deadlines and approvals, maintaining accurate files and shared folders, and coordinating with internal stakeholders and external vendors. This role requires exceptional attention to detail and strong follow-through to ensure marketing materials, programs, and supporting collateral are current and accurate.

Responsibilities

• Support the planning and execution of onsite events and marketing programs, including pop-up markets and seasonal activations.
• Assist with community programming and ancillary revenue initiatives, including coordinating logistics, payments, insurance and event documentation.
• Maintain schedules for marketing and ancillary projects, tracking timelines, budgets and expenditures.
• Manage purchase and invoice administration, ensuring accuracy and timely processing.
• Support budget tracking and reporting for marketing initiatives.
• Maintain an up-to-date marketing files and materials.
• Help prepare presentations for monthly partnership reporting.
• Monitor and respond to guest inquiries across phone, email, website chat and other digital platforms while tracking insights.
• Administer the gift card program, including monitoring inventory, processing and reconciling transactions and preparing reports.
• Support marketing reporting by compiling campaign data, conducting competitor and market research, monitoring industry trends, and assisting with digital marketing initiatives.
• Other duties as assigned.

Qualifications

Must have

Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Canva

• Excellent verbal and written communication skills
• Proven organizational skills and ability to meet deadlines
• Strong customer service skills
• Strong multi-tasking skills
• Detail oriented
• Able to work both independently and as part of a team
• Available to work evenings and weekends as needed.

Would be an asset

Adobe Suite (Photoshop, Illustrator, and/or InDesign)

Photography

Yardi or other ERP

Degree, Diploma or a Certificate in Marketing

• Event photography experience
• Social Media experience