Office Administrator

Office Administrator Job Description

I. Responsibilities

• Serve as the point person for office manager duties including:
• Maintenance
• Mailing
• Supplies
• Equipment
• Bills
• Errands
• Shopping
• Note taking in meetings
• Answering phone
• Data entry and data maintenance
• Bookkeeping tasks
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies)
• Liaise with facility management vendors, including cleaning, catering and security services
• Assist in planning in-house or off-site activities, like parties, celebrations or conferences

II. Requirements and Skills

• Evident relationship with Jesus Christ
• Steady, positive attitude, people-oriented, team player, customer service minded
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Experience with bookkeeping and Quickbooks online
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in multiple technologies, softwares
• Hands on experience with office machines (e.g. printers)
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

III. Employee’s possess and exhibit the following core values in their daily lives

• Love for God
• Love for People
• Work Ethic that is excellent, protective and frugal with time and money
• Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church