Office Administrator, Kluang (Maternity Cover - 6 Months Contract)

An Office Administrator is responsible for ensuring the smooth and efficient operation of an office. Their role typically includes managing day-to-day administrative tasks, such as scheduling meetings, handling correspondence, maintaining office supplies, and supporting staff with operational needs. They often oversee office systems and procedures, coordinate with different departments, and assist with basic financial tasks like invoicing or expense tracking.

Overall, they play a key role in maintaining an organized, productive, and well-functioning work environment.

Do You Also Believe People Are a Company’s Greatest Asset?

Receptionist duties like answering and directing calls

Monitor and handle service provider - Security & Cleaning

Ordering and managing office stationery and beverage/water for staffs Coordinate catering and event arrangement Support with transport and hotel arrangement

Arrange for Courier service Coordinate and set up shell card for new users Scrap materials - chasing invoice and payment Support with renewing passport and work permit for foreign workers and Visa Letter Process.

Support with renewing outsource workers contract and company business license (MPK License/ Quit Rent)

Onboarding Scheduling & Sending Announcement for New Hire Scan and submit documents relating to procurement (Invoice, DO, PO, etc.) + support GBS with ad hoc data - purchase orders/ supporting documents Collect all warehouse DO on monthly basis and scan to GBS team with K1 form before filing and record the scanning documents details (E-invoice report purpose)

Monitoring on accrued raw material purchase status and re-perform scanning of missing invoices to GBS team (if any)

Concur expense - hardcopy filling

Employment Type: 6 months Fixed Term Contract (Maternity Cover)

What Are We Looking For?

Education: Diploma or Graduate

• Experience: Min 2 years’ experience in administration, Front Desk
• Technical skills - Computer knowledge is preferred. Good knowledge of Microsoft office and Excel
• Communication/Language Skills: Strong verbal/written communication and presentation skills - Fluent in English and Malay
• Do You Want to Be Part of a Global Team Where Collaboration Drives Success?
• At Hempel, we believe in a customer-centric approach while maintaining operational efficiency.
• Your ability to balance both will play a crucial role in ensuring smooth transactions and exceptional service delivery.
• From day one, your input and initiative will be welcomed and expected.
• In return, you’ll have the opportunity to grow within a global company that values collaboration, trust, and career development.
• Does This Sound Like a Match?
• Click the ‘Apply for position’ button and submit your CV and application letter in English via our recruitment system
• Application due

2026-04-19

Seniority Level

Associate

Job Functions

Administrative

Industry

Chemicals

At Hempel, you’re welcomed to a global community of +7000 colleagues around the world. A workplace built on shared trust, mutual respect and support for each other.

We’re on a mission to double our impact. To succeed, we need bright minds and team players. Which is why, from day one, your input, ideas and initiative are not only welcomed, but expected. In return, you will enjoy great opportunities for development in a growing global company – and be part of the solution by contributing to our global impact.

At Hempel, we are committed to everyone feeling safe, valued and treated equally, in an environment where each employee can bring their authentic selves to work. We believe that inclusion is key to innovation and by bringing together the most diverse perspectives and talents, we can achieve great things, together.