Procurement Officer

Amref Health Africa, founded in 1957, is the largest African-based international health development organisation. Headquartered in Nairobi, Kenya, Amref implements programmes across 35 African countries, reaching more than 40 million people, with a strong operational presence in Africa and advocacy and fundraising offices in Europe and North America.

Guided by its vision of lasting health change in Africa, Amref’s mission is to catalyze community-led, people-centred health systems and address the social determinants of health. Amref believes sustainable health transformation is driven from within communities and works to strengthen health systems while empowering communities to demand and access quality, affordable healthcare.

Job Description

JOB PURPOSE

Under the supervision of the Finance Manager, the Procurement Officer will be responsible for ensuring the cost-effective, timely, and transparent acquisition of goods, services, and works in support of AMREF Malawi operations, in full compliance with organizational policies, donor regulations, and applicable laws.

The Procurement Officer will be responsible for

Managing the end-to-end procurement process for goods, services, and civil works in a transparent, ethical, and cost-effective manner, in line with donor regulations (e.g. Mastercard, UN agencies)

Ensuring that all procurement activities comply with organizational policies, procedures, and applicable legal standards

Preparing and issuing procurement documents, including prequalification documents, Requests for Quotations (RFQs), Requests for Proposals (RFPs), and tender documents, as well as coordinating bid receipt, opening, and evaluation processes

Developing, reviewing, and updating the Procurement Manual and Standard Operating Procedures (SOPs), including supporting automation of procurement systems

Managing and administering contracts with suppliers and service providers, including negotiation of terms, monitoring performance, and ensuring value for money, particularly for frequently procured goods (FMGs)

Reviewing and evaluating existing supply contracts to assess pricing, terms, and supplier performance prior to renewal or re-tendering

Maintaining an up-to-date supplier database, including conducting supplier prequalification and due diligence processes

Overseeing inventory and stock management to ensure effective control, accuracy, and accountability of organizational assets

Coordinating the disposal of obsolete or unserviceable assets and stocks in line with organizational policies and regulatory requirements

Establishing and maintaining a comprehensive record-keeping system for all procurement transactions to ensure proper documentation, traceability, and audit readiness

Overseeing and coordinating logistical arrangements for the movement and delivery of goods and services to various project locations

Providing guidance, supervision, and support to staff to ensure adherence to procurement laws, regulations, and ethical standards

Assisting in monitoring procurement budgets, tracking expenditures, and identifying cost-saving opportunities

Qualifications

The ideal candidate will possess

• A Bachelor’s Degree in Procurement and Supply Chain Management, Logistics, Business Administration, or a related field from a recognized institution
• A professional Chartered Institute of Procurement & Supply (CIPS) Level 5 Diploma or above,
• Registration as a paid-up member of the Malawi Institute of Procurement and Supply (MIPS)
• A minimum of three (3) years’ relevant experience in procurement, preferably within an NGO or donor-funded environment
• Demonstrated knowledge of procurement regulations, donor compliance requirements, and best practices

Additional Information

Knowledge, Skills and Competencies

Strong knowledge of procurement processes, contract management, and supplier performance management

High levels of integrity, professionalism, and accountability

Excellent negotiation, analytical, and organizational skills

The ability to manage multiple priorities and meet tight deadlines

Proficiency in Microsoft Office applications and procurement systems

Strong interpersonal and communication skills, with the ability to work effectively in a team environment

Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants, all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @amref.org address.

Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.