Payroll Specialist EMEA West

Solenis is a leading global producer of specialty chemicals focused on delivering sustainable solutions for water-intensive industries, including consumer, industrial, institutional, food and beverage, and pool and spa water markets. Owned by Platinum Equity, the company’s product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, and cleaners and disinfectants, as well as state-of-the-art monitoring and control systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments. Headquartered in Wilmington, Delaware, the company has 69 manufacturing facilities strategically located around the globe and employs a team of over 16,100 professionals in 130 countries across six continents. Solenis is a 2025 US Best Managed Company, recognized three years in a row. For more information about Solenis, please visit www.solenis.com. Full-time job opportunity Location: Warsaw (hybrid) The Payroll Specialist is responsible for delivering accurate, timely, and compliant payroll services across the assigned region. This role ensures that all payroll inputs, calculations, payments, and post‑payroll activities are executed with precision while maintaining strong internal controls. The Payroll Specialist collaborates closely with HR, Finance, and external partners to ensure compliance with local tax regulations, social security requirements, and organizational policies. Key Responsibilities Payroll Processing & Oversight Deliver payroll and related activities across the specified region, from input preparation to payments and post‑payroll tasks. Oversee payroll accuracy and ensure effective controls are in place to monitor payments and meet strict deadlines. Ensure all payments to employees, authorities, and third parties are processed correctly and on time. Maintain accurate payroll records and documentation in designated shared folders. Tax & Compliance Monitor and ensure timely payment of all taxes, social security contributions, and other country‑specific statutory dues. Support monthly, quarterly, and annual tax declarations, ensuring deadlines are met and verifying accuracy of external payroll providers. Lead the creation, update, and maintenance of procedures and checklists for tax‑related processes in alignment with the Payroll Manager and Process Leader. Track all due activities and payments using checklists to ensure proper and timely execution. Participate in tax‑related audits and provide required documentation and support. Stakeholder Support & Collaboration Serve as a point of guidance for the team on tax‑related matters and act as a contact for external stakeholders together with the Payroll Manager. Collaborate with HR and Finance teams to ensure accurate employee data and alignment with internal processes. Address payroll‑related inquiries and resolve discrepancies by analyzing and correcting data. Process Improvement & Workload Management Proactively identify and implement process improvements to enhance payroll accuracy, efficiency, and compliance. Manage own workload effectively to meet deadlines in cooperation with the team and Payroll Manager. Ensure continuous compliance with payroll legislation, internal policies, and best practices. Requirements & Qualifications Education & Experience Bachelor’s degree in Accounting, Finance, Business Administration, HR, or related field preferred. Experience in payroll processing or payroll administration preferred. Experience working with payroll systems and understanding of payroll regulations preferred Skills & Competencies Strong knowledge of payroll best practices. High attention to detail, accuracy, and ability to handle confidential information. Proficiency in MS Office and payroll software. Strong analytical and problem‑solving skills. Excellent communication skills and ability to work collaboratively across teams. Ability to manage multiple deadlines and work effectively under pressure Nice to have Turkish, Spanish. French, Italian or Dutch language Benefits Hybrid working schedule - office in Warsaw (Poland) has earned WELL Platinum Certification from the International WELL Building Institute Private medical care by Lux-MED Life insurance by UNUM PPE after trial period Sports card (Multisport) Company Social Fund Solenis is proud to be an employer that gives equal consideration to all candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability status. At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or the field, consider joining our team. #LI-AR1 At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation; comprehensive benefits, including medical, dental and vision insurance and a 401(k) plan; and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or in the field, consider joining our team. Solenis is proud to be an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or protected veteran status and will not be discriminated against on the basis of disability. Not seeing a role that best fits your career goals? Introduce yourself to our Talent Acquisition team with a brief note on how you believe you can best apply your skills and bring value to Solenis. Solenis is a leading global provider of water and hygiene solutions. The company’s product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, cleaners, disinfectants, and state-of-the-art monitoring, control and delivery systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments. Headquartered in Wilmington, Delaware, the company has 78 manufacturing facilities strategically located around the globe and employs a team of over ~23000 professionals in >160 countries across six continents. Solenis is a 2025 Best Managed Company Gold Standard honoree. For additional information about Solenis, please visit www.solenis.com or follow us on social media.