About The Role

Manage and coordinate the appointments and agenda of the Head of Mission, and official visiting delegations. Arrange meetings and prepare all relevant documents and required materials.
Maintain and update lists of prominent figures, national events, and send out invitations, congratulations, and condolence letters in a timely manner.
Coordinate internal and external meetings and official visits by the Head of Mission, and coordinate logistical and security arrangements in coordination with relevant bodies within and outside the Mission.
Organize and coordinate meetings, conferences, and official events; Attend as required and prepare relevant documentation and record meeting minutes when necessary.
Welcome visitors in a friendly and professional manner, guide them, and answer their phone calls.
Prepare correspondences, reports and notes of the Head of Mission and provide simple translation and interpretation if required.
Organize and track travel arrangement and ticket bookings and carry out all logistic procedures concerning the Head of Mission in coordination with relevant bodies within and outside the Mission.
Receive the daily mail and present it to the Head of Mission, follow-up his directives in terms of circulating such mails to the concerned stakeholders.
Classifying, indexing and keeping documents and papers in a systematic manner ensuring and help facilitating their retrieval.

This is an external listing. JobSpring does not represent or verify the employer. Report this listing

Executive Secretary