Executive Assistant to Senior Management

We are looking for a  highly organized, proactive and reliable Executive Assistant  to join our Management Secretariat team in Luxembourg.

You will support the  local senior management as a team  and play a key role in ensuring that the Management Secretariat runs smoothly.

You will be a central point of coordination, making sure that information, administrative matters and requests are followed up efficiently and that everything runs smoothly behind the scenes.

Your responsibilities

• Support senior management with day-to-day administrative and organizational matters;
• Coordinate activities and liaise with Kronospan sites, authorities, banks, suppliers and other stakeholders;
• Manage correspondence, calls, documentation and filing;
• Prepare business correspondence in German and English;
• Coordinate translations, official documents, apostilles and notary matters;
• Organize meetings, conferences, events and prepare agendas, presentations and meeting materials;
• Organize business travel, accommodation, car rental and visa processes;
• Prepare reports and management documents;
• Coordinate and distribute activities within the  Executive Assistant / Secretariat team  to ensure smooth and continuous support;
• Handle various ad-hoc administrative and organizational tasks.
• 2–3 years of experience in an  Executive Assistant, Assistant, Office Coordinator  or similar role;
• Fluent German and English  – both written and spoken;
• French is a strong advantage;
• Excellent organizational and communication skills;
• Proactive, solution-oriented and able to take initiative;
• Strong attention to detail and ability to manage multiple priorities;
• Excellent time and stress management skills;
• Good knowledge of  Microsoft Office ;
• Discreet, reliable and comfortable working with confidential information;
• High-school qualification required; higher education is an asset;
• Willingness to  relocate to Luxembourg.

Why join us?

This is an opportunity to join an  international management environment , interact with senior stakeholders and take an active role in ensuring the smooth running of a key support function.

Interested in joining us? Apply now and become part of the Kronospan team