Front Office Administrator

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

John Horan Transport is a busy and growing truck road transport and vehicle workshop company seeking an experienced and organised Front Office Administrator to manage all day-to-day office operations and provide excellent support to our transport and workshop teams.

Key Responsibilities

• Manage the front office and serve as the first point of contact for customers, drivers, suppliers, and visitors.
• Answer and direct telephone calls, emails, and other enquiries professionally.
• Schedule workshop bookings and coordinate vehicle maintenance appointments.
• Prepare invoices, quotations, purchase orders, and other administrative documents.
• Maintain accurate records of fleet vehicles, maintenance schedules, and workshop activities.
• Process paperwork relating to transport operations, drivers, and vehicle compliance.
• Handle filing, data entry, and document management.
• Assist with payroll administration, timesheets, and general accounts support.
• Coordinate office supplies and ensure the smooth running of office functions.
• Support management with reporting and other administrative duties as required.

Requirements

• Previous experience in an administration, office management, or receptionist role.
• Strong organisational and multitasking skills.
• Excellent communication and customer service abilities.
• Good computer skills, including Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and prioritise workload effectively.
• Experience in the transport, logistics, fleet, or automotive industry would be an advantage.
• Professional, reliable, and detail-oriented approach.