Clinical Staff Coordinator - Per Diem, Nights 7p-7a, Nursing Administration, Atlantic Health Overlook Medical Center

Responsibilities

• Perform daily staffing for all bedded units.
• Track and assign the Float Pool staff to the appropriate units
• Maintain all staffing sheets/ census and 1:1 assignment
• Call each nursing unit to verify staffing every 4 hours
• Take all sick calls/ unexcused absence for staff in house (Nursing Units only)
• Ensure that these sick calls are entered into API
• Call/ notify the unit of sick call
• Enter and update staffing changes for all bedded nursing units in API
• Track all census information for (3) three shifts
• Track/ document cancellation of Float Pool/ Bedded unit staff
• Maintain holiday schedule for Float Pool staff, and assign holidays when necessary
• Work with Float Pool staff to cover in house needs.
• Identify hard to fill roles and take the proactive actions to fill those shifts
• Send out a Broadcast message to staff if needed using Trusted app
• Provide feedback to Float Pool manager about float staff when needed
• Assist new Float Pool staff with API self-scheduling as needed
• If census is high cancel Float Pool staff 2 hours before the start of their shift
• Balance and maintain appropriate staff in the Float Pool in accordance with Float Pool Management
• Organizes and prepares work schedules for Float Pool employees to ensure coverage and availability.
• Verify hours worked for all agency staff
• Maintain and fax agency time sheets to appropriate agency if needed
• Maintain all private duty records and sign in sheets.
• Maintain and track all mandatory training requirements for agency staff
• Research discrepancies with Agency billing and Accounts Payable
• Track and complete all agency invoices
• Complete agency payroll in Magnet and API when appropriate
• Maintain and track all the bedded units’ statistics for New Jersey Department of Health.
• Post all statistics on the New Jersey state web site
• Post all appropriate unit staffing numbers on all units
• Communicate tardy and early swipes for all Float Pool Staff to management
• Verify all Float Pool staff are fulfilling their required shifts
• Verify Float Pool staff swipes in to correct cost center
• Deal with complaints and questions regarding payroll from employees and upper management
• Investigate and resolve any discrepancies in payroll for some Bedded Units
• Maintain daily/monthly schedule changes for all Nursing Units.
• Assist managers and coordinators with payroll (API) when necessary
• Assist Unit Associate/ Assistant Nurse Manager with deceased patient form
• Assist Funeral home with necessary paperwork for the removal of deceased patients
• Contact Case Management when deceased patients are not removed in a reasonable time
• Contact attending and pronouncing physician if paperwork is not completed
• Maintain all deceased patient paperwork
• Contact and fax all paperwork to Lab if patient’s family request an autopsy
• Follow up with family members if autopsy paperwork is not completed in a timely manner
• Document deceased patients on hold for Sharing Network

Requirements

• Must be reliable and dependable.
• Knowledge of Staffing/ Scheduling/ Microsoft Excel
• Excellent communication and interpersonal skills
• Knowledge of Scheduling/ Payroll software
• Experience with Staffing or similar position
• Must be able to keep data confidential.
• Able to work under stressful situation.
• Must be extremely organized.

Education Requirements

• Bachelor’s Degree Preferred