Administrative Associate – Construction/Scenic

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Lever was founded ten years ago to tackle the most strategic challenge that companies face: how to recruit and hire top talent. We’re building the next generation of hiring software that companies like Netflix, Yelp, Cirque du Soleil, Shopify, and Spotify rely on to grow their teams. We've rethought the talent acquisition paradigm and are the innovation leaders in our space and looking for the right people to join us as we scale. We’re extraordinarily proud of the company we’ve built so far (not to mention humbled to be recognized as the #1 place to work in San Francisco, as well as a top workplace in the entire United States). Our people are Lever’s biggest competitive advantage and we’ll continue investing in our “Leveroos” and people-first culture.

Position Summary

The Production Department of The Metropolitan Opera is responsible for all production and technical details related to the development, creation, and performance of the opera repertory, the coordination of presentations and special events, the operation and maintenance of, as well as improvements to the Metropolitan Opera stage, shops, and warehouses. The Administrative Associate is an essential part of this process, working with the Head of Construction and Scenic Charge to support the administration of operations in these areas. The Administrative Associate also provides support and assistance, as needed, to the rest of the Production department. The ideal candidate of this position will have some understanding of theatrical construction and scenic art operations as well as possess strong attention to detail and the ability to multi-task.

Primary Responsibilities

• Collect and review timesheets and timely and accurately enter payroll data into the Met payroll system.
• Maintain knowledge of applicable collective bargaining agreements and work rules that affect pay.
• Process all department purchase orders, credit card bills, and petty cash reimbursement forms.
• Interface with production department purchasing administrator to track expenditures.
• Cross check all invoices against purchase orders and code invoices for payment.
• Perform administrative duties including answering office telephone, taking messages, keeping attendance records, and entering data in Show Inventories.
• Liaise with loading dock when daily deliveries are made.
• Working with Human Resources, assist in coordinating onboarding and training and orientation for employees.
• Other assignments as needed.