Accounting Generalist

Key Responsibilities

Accounts Payable & Purchasing

• Process vendor invoices and ensure appropriate approvals and supporting documentation are complete.
• Review and match invoices to
• purchase orders (POs) and receiving documentation
• prior to processing.
• Perform and monitor
• three-way matching of purchase orders, receiving, and invoices
• .
• Work with department leaders to resolve missing POs, receiving discrepancies, pricing differences, and other invoice issues.
• Assist department leaders with proper PO and receiving procedures.
• Process invoices through
• BirchStreet or similar purchasing/AP systems
• .
• Review invoices for accuracy, proper GL coding, approvals, and supporting documentation.
• Assist with payment processing and follow up on outstanding invoices and vendor inquiries.
• Maintain vendor records and research invoice or payment discrepancies.
• Maintain organized AP records and documentation.

Cash & Banking

• Review and reconcile daily hotel cash activity.
• Prepare, verify, and process bank deposits.
• Reconcile credit card settlements and research discrepancies.
• Assist with bank and cash-related account reconciliations.
• Maintain appropriate controls over hotel cash, deposits, and supporting documentation.
• Research and resolve cash overages, shortages, and other discrepancies.

Accounts Receivable

• Provide Accounts Receivable support and coverage as needed.
• Post and apply payments to appropriate accounts.
• Assist with guest, group, and direct-bill account research.
• Assist with billing and collection follow-up on outstanding balances.
• Assist with credit card disputes and chargeback documentation as needed.
• Provide AR coverage during absences, high-volume periods, and month-end.

General Accounting

• Prepare journal entries and account reconciliations as assigned.
• Assist with month-end closing procedures and supporting schedules.
• Reconcile general ledger accounts and research discrepancies.
• Maintain accurate and organized accounting records and supporting documentation.
• Assist with payroll-related accounting and reconciliations as needed.
• Support internal and external audit requests.
• Cross-train within the Accounting Department to provide coverage for AP, cash, AR, and other accounting functions.
• Perform other accounting and administrative duties as assigned by the Director of Finance.

Qualifications

• Previous accounting, bookkeeping, or finance experience required.
• Hotel/hospitality or oil & gas accounting experience preferred.
• Strong Accounts Payable experience, including working with
• purchase orders, receiving, invoice matching, and three-way match processes
• , strongly preferred.
• BirchStreet experience preferred; experience with similar purchasing or AP systems will also be considered.
• Experience with cash management, bank reconciliations, and Accounts Receivable preferred.
• Experience working in a high-volume AP or transactional accounting environment is a plus.
• Working knowledge of basic accounting principles, GL coding, and internal controls.
• Proficiency in Microsoft Excel and ability to learn hotel accounting and financial systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet established deadlines.
• Strong communication and problem-solving skills.
• Ability to work independently while contributing to a team environment.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant experience will be considered.