Business Clerk - IDEA River Bluff (Immediate Opening)

Role Mission

Business Clerks act as

the

• finance liaison from the Business O
• perations Team
• to the campus.

They

• execute
• campus purchasing
• and work on finance projects and campus initiatives, including
• maintaining and
• presenting budgets,
• forecasting yearlong expenses, submitting
• contracts
• for legal approval
• per IPS processes
• , obtaining
• necessary approvals
• for purchases

,

• procurement
• requisition
• and receival
• , campus supplies
• inventory

,

• cash management,
• and support with field lessons
• and field trips
• .
• Business Clerks offer expertise, solutions,

and

• budget
• feedback
• to campus
• leaders
• , and work hand in hand with campus leaders, administrative
• coordinators

, and

• other
• staff
• to support instructional

and

• programmatic
• needs.

Location

and Time

• This is a full-time in-person position
• reporting
• to an IDEA campus daily
• , Monday – Friday,
• typically
• from

8

:00 a.m. -

5

• :00 p.m.
• , as determined in partnership

with the

manager and campus principal,

with

• up to
• a 60-minute daily break.

Travel Expectations

• This role has limited travel expectations that are limited to commuting to the
• r
• egional
• o
• ffice or a neighboring campus for
• d
• epartment
• training
• , meetings

,

• workshops,
• or campus support
• .
• Out of region
• travel
• may be
• expected for Summer Trainings
• , which are
• mandatory for the entire
• d
• epartment.

What We Offer

Compensation

• Compensation for this role is set at an hourly rate ranging between $16.96
• for zero (0)
• years of
• relevant
• experience
• and $21.20.
• This role is also eligible for a performance bonus based on team performance and goal attainment.

Other Benefits

• We offer a comprehensive benefits plan, covering
• the majority of
• the employee premium for the base medical plan and subsidizing
• the majority of

costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include

Paid Family Leave

• Eligible staff may receive up to
• eight

(8)

weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.

Tuition Reimbursement

• Staff members may apply for up to
• ​
• 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.

Employer-Paid Mental/Behavioral Health

F

• ive (5)
• f
• ace-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
• Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development. IDEA
• m
• ay offer a relocation allowance to defray the cost of moving for this role, if applicable.
• What You’ll Do – Accountabilities

In this role you will

Business Clerk are the subject matter experts related to

IPS

• Business Operations on the campus. They must adhere to all
• IPS fiscal
• policies
• and IPS Business Operations procedures
• and best practices
• .
• The business clerk will also
• m
• aintain
• and manage campus-
• level
• budget
• management systems
• , and e
• nsure
• financial
• systems and proc
• edures are
• executed
• with fidelity to meet budget targets, procurement timelines and compliance requirements
• .
• Required experience

Education: HS Diploma or GED Required,

Bachelor’s Degree

• p
• referred
• Experience: 2+ years

of

experience

in

• a school system or nonprofit; experience managing cross-functional projects and finances in a large, mission-driven organization
• preferred
• Experience working in a fast-paced, results-oriented environment

Key Responsibilities

Procurement Strategy and Execution

Serve as the first and final steps for all campus procurement.

Complete

• initial diligence and
• documentation to
• determine if further support is needed from the IPS Business Operations team.

Project

• manage
• procurement
• system
• s
• to accurately execute
• and track
• fundraising and
• campus
• activit
• y funds
• .

Align with

• campus
• leadership on programmatic and operational priorities
• to forecast and manage campus budget for the school year. Coordinate and monitor campus-wide budget actuals across campus
• departments
• .

Contracts

and Due Diligence

S

• ubmit
• timely
• and accurate
• c
• ontract
• r
• equests
• in coordination with
• campus team members.
• Coach campus colleagues to coordinate and submit
• timely, thorough and accurate
• contract requests through the business clerk.

Complete

• pricing
• due diligence (quote comparison per IPS Purchasing Policy)
• .
• Obtain necessary approvals prior to purchase request
• submission (IT, Branding, Risk Management
• ).
• Ensure campus procurement activity

,

• including
• that
• requiring a contract

and

due diligence

,

• occurs
• per the

IPS

• fiscal p
• olicies.

Cash Handling

Administer and lead

IPS

• fundraising
• and cash
• handling
• procedures
• for operational compliance and excellence on campus
• .

Collect,

• reconcile,
• responsibly store,
• deposit

,

• and manage the budget for
• all
• campus
• fundraising
• dollars
• .

Campus Presence and Inventory Management

Lead with a

professional

,

• proactive
• approach

Receiving

• and distribut
• ing
• purchase deliveries.

M

• aintain
• storage closets

and

• campus in
• ventory
• audits
• data
• .

Excellence in Execution

M

eet deadlines and timelines set by

IPS

Business O

perations Team

or

• campus
• leaders.
• Partner with administrative coordinator to
• execute
• campus initiatives.

M

• ay
• be asked to support regional procurement initiatives and
• support other IDEA campuses during high volume
• periods
• and/

or

• as
• vacancies
• arise.

Expectations

• Respond to emails and Microsoft Teams messages in a timely manner.
• Process accurate and timely purchase requests, contracts, and any additional prior approvals necessary to complete requisition requests.

Participate in Operating Mechanisms (

• for example,
• weekly/biweekly check-in
• s

,

• team collaborative
• tactical, weekly
• campus
• financial summaries,
• and others as assigned per business needs
• ).
• Provide support and potential solutions that meet IPS Business Operations policies in all situations.
• Conduct yourself in both appearance and approach to others in a professional manner.
• Bring a team mindset and willingness to support the campus within reason, and as approved by
• manager
• .
• What You Bring – Competencies

Knowledge and Skills

• Strong analytical and problem-solving skills.
• Excellent communication and collaboration abilities.

Effective

• time management and prioritization skills
• .
• Knowledge of educational processes
• .

A

• bility to translate data into actionable insights.
• Attention to detail and a commitment to data accuracy.

Proficient

• use of
• financial software, Microsoft Excel, and the broader Microsoft Office Suite.
• Excellent customer service and communication skills.
• We look for Team and Family who embody the following
• values

and characteristics

• Believes and is committed to our mission
• and being an agent of change: that all students
• are capable of getting
• to and through college
• Has demonstrated effective
• outcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing
• in order to
• learn and improve
• quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and
• forges
• strong cross-departmental relationships
• in order to
• achieve outcomes
• We believe in education as
• a profession
• and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students

About IDEA Public Schools

• At IDEA Public Schools, we believe
• each and every
• child can go to college.

Since 2000, IDEA Public Schools

• has
• grown from a small school with 150 students to a multi-state network of tuition-free,

Pre-K

-12 public charter schools.

IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high

schools

lists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

At IDEA the Staff Culture and Belonging Team

• uses
• our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.

Learn more about our Commitment to Core Values here

<https://ideapublicschools.org/our-story/#core-values>

To Apply

Please submit your application online through Jobvite. It’s in your best interest to apply as soon as possible.