Events Specialist

Marketing Events Specialist

Position Summary

• The Event Marketing Specialist supports all aspects of event marketing, including logistics,
• vendor coordination, reporting, and on-site execution, for owned, industry, and digital events.
• This role helps deliver high-quality, memorable experiences for prospects, customers, and
• guests while supporting business growth. The Specialist also supports ad hoc marketing needs,
• including serving as the on-site point of contact for the Dallas office and managing the
• promotional item digital storefront.
• This is a hybrid role (2-3 days per week in office), based in the Dallas, Texas area (Deep Ellum
• office).

About the Team

• The Events team executes high-impact events that drive engagement, conversion, and pipeline
• growth for ShipStation Global. This includes the company's annual user conference, trade
• shows, owned events, webinars, and ongoing sponsorships and partnerships. The team works
• cross-functionally with sales, product, and the broader organization to make sure every event
• delivers measurable business outcomes.

Key Responsibilities

Event Support and Execution

• ● Support planning and execution of company-hosted and third-party events, including
• trade shows, conferences, webinars, roadshows, and customer programs.
• ● Coordinate event logistics, including venue details, vendor communication, booth setup,
• collateral, and on-site support.
• ● Serve as the primary on-site contact for tradeshows and events, traveling as needed.
• ● Help maintain brand consistency across event materials and experiences.

Promotional Products and Inventory

• ● Manage promotional product inventory and the promotional items digital storefront.
• ● Source and coordinate giveaways for events and campaigns.

Cross-Functional Collaboration

• ● Partner with marketing teams to align events with broader campaigns.
• ● Support sales with event attendance, engagement, and follow-up activities.
• ● Coordinate with external agencies, vendors, and contractors as needed.

Reporting and Ad Hoc Support

• ● Track event performance against defined KPIs (attendance, leads generated, feedback)
• and assist with post-event reporting.
• ● Serve as an on-site point of contact for the Dallas office as needed.

Qualifications

• ● Bachelor's degree in Marketing, Communications, Event Management, or a related field
• preferred; equivalent experience considered.
• ● 2-3 years of marketing experience required (minimum).
• ● Experience supporting a variety of events, from large-scale user events and tradeshows
• to digital webinars, across owned and industry events.
• ● Strong ability to collaborate with a team and execute consistently at a high level.
• ● Excellent self-management skills, with the ability to work on multiple events
• simultaneously.
• ● Willingness to travel and serve as the on-site primary contact for tradeshows and events.
• ● Knowledge of promotional products, giveaways, and inventory management.
• ● Proficient in Microsoft Office, with intermediate Excel skills preferred.
• ● Excellent verbal and written communication skills.
• ● Strong attention to detail, organization, time management, and prioritization skills.

What Will Make You Stand Out

• ● Experience with B2B, logistics, or SaaS companies.
• ● Familiarity with Swoogo, Vendelux, Mobly, or other event software.