Business Services Coordinator

Coordinate day-to-day accounting, purchasing, reconciliation and monitoring of accounts, as well as assist in developing HSLIC’s budget. Monitor revenue and expenses for HSLIC’s unrestricted and restricted funds, ensuring expenditure control and compliance with funding and reporting requirements, university policy, and funding agency regulations. Process purchase orders, internal purchase requisitions, direct pay invoices, and other forms of purchasing for library resources, supplies, services, and travel expenditures. Develop projections for library operating budget, contract and grants to assist in overall library budget development. Work with library faculty to coordinate contract and grant submission and monitoring processes. Provide additional administrative support for the library as part of the Planning and Business Support unit, including serving as its primary timekeeper and managing HSLIC’s centralized supplies. Duties include: Process PCard transactions, purchase orders, internal purchase requisitions, and direct pay invoices for library resources, supplies, services, travel, and catering. Monitor revenue and expenses for departmental or unit accounts (unrestricted and restricted); ensure expenditure control and compliance with funding and reporting requirements, university policy, funding agency regulations and standard accounting procedures. Analyze, reconcile, balance, and maintain accounting records. Coordinate the preparation of regularly scheduled and special billings using non-student accounts receivable forms in Banner. Review expenditure, personnel, and purchasing documents for availability of funding, mathematical correctness, and compliance with university policy and state and federal requirements. Develop budget projections for library operating budget and contracts and grants. Assist with overall budget development and special financial reports. Prepare budgets, forms, and other paperwork for submission to sponsored projects office for pre- and post-award. Prepare, review, and process budget, revenue, expense, payroll, and related correcting entries (JV’s). Coordinate business travel arrangements and related purchasing. Procure and manage centralized supplies. Serve as backup for reconciling telecommunications invoicing and reports and oversight of facility telecomm services.