DEPUTY MANAGER

Job Purpose To manage and control the day-to-day Accounts & Finance activities at the EPC project site, ensuring accurate accounting, timely financial reporting, project cost monitoring, vendor/subcontractor payments, statutory compliance, cash-flow management, and effective coordination with the Corporate Finance team and project management. Key Responsibilities 1. Project Accounting & Financial Management Manage day-to-day accounting operations of the project site. Ensure proper accounting of project-related expenses, receipts, advances, and liabilities. Review and verify accounting entries, vouchers, invoices, and supporting documents. Maintain project-wise and cost-centre-wise accounting records. Ensure timely closing of monthly accounts and submission of financial data to Corporate Finance. Monitor project expenditure against approved budgets. 2. Project Cost Control & MIS Monitor project costs against budget, BOQ, work orders, and approved estimates. Prepare project-wise cost statements and financial MIS. Analyse cost variances and highlight significant deviations to the Project Head and Corporate Finance. Track committed costs, actual expenditure, provisions, and accruals. Support project management in maintaining cost efficiency and profitability. Provide financial inputs for project reviews and management meetings. 3. Vendor & Subcontractor Accounting Verify vendor and subcontractor bills along with supporting documents. Ensure proper accounting and timely processing of bills. Monitor vendor/subcontractor advances, recoveries, retention money, deductions, and outstanding balances. Reconcile vendor ledgers and resolve discrepancies. Coordinate with Procurement, Commercial, Stores, and Project teams for bill certification and payment processing. Monitor ageing of vendor and subcontractor outstanding payments. 4. Billing & Receivables Coordinate with the Billing/Commercial team for timely submission and accounting of client bills. Track client receivables and outstanding amounts. Monitor advances received from clients and their adjustment. Ensure proper accounting of RA Bills, claims, variations, escalation, and other project-related receipts. Prepare receivable ageing reports and follow up for timely collections. 5. Cash & Bank Management Prepare and monitor project cash-flow requirements. Maintain daily/weekly cash and bank position. Coordinate with Corporate Finance for fund requirements at the project site. Monitor site-level petty cash and cash advances. Perform regular bank reconciliation and resolve outstanding items. Ensure proper control over cash disbursements and approvals. 6. Statutory Compliance Ensure timely compliance with applicable statutory requirements related to the project. Coordinate for GST, TDS, PF, ESI, labour-related deductions, and other applicable statutory matters. Verify statutory deductions from vendor/subcontractor bills. Maintain proper records and supporting documents for audits and statutory requirements. Coordinate with Corporate Tax/Finance teams during assessments, notices, and statutory audits. 7. Payroll & Employee-Related Finance Activities Coordinate with HR/Admin for project payroll-related accounting requirements. Verify payroll-related provisions, reimbursements, advances, and recoveries. Ensure timely accounting of employee expenses and site advances. Monitor settlement of employee advances and travel expenses. 8. Stores, Inventory & Fixed Assets Coordinate with Stores and Project teams for proper accounting of material receipts, issues, transfers, and consumption. Monitor project inventory valuation and reconciliation. Ensure proper accounting and documentation of project assets. Support periodic physical verification of inventory and fixed assets. Monitor capitalisation and depreciation-related requirements. 9. Audit & Internal Control Ensure compliance with company financial policies, SOPs, and internal controls. Coordinate with Internal Audit, Statutory Audit, and Corporate Finance teams. Provide required schedules, ledgers, vouchers, and supporting documents during audits. Identify financial control gaps and implement corrective measures. Ensure proper documentation and approval hierarchy for financial transactions. 10. Coordination with Project Team Work closely with Project Manager, Project Head, Commercial, Procurement, Stores, HR & Admin, Billing, Planning, and Site Execution teams. Provide financial guidance for project-related commercial and operational decisions. Participate in project review meetings and provide financial updates. Highlight financial risks, cost overruns, cash-flow constraints, and commercial issues to management. Key Deliverables / KPIs Timely and accurate monthly project accounts. Budget vs. actual project cost monitoring. Timely vendor and subcontractor bill processing. Reduction in outstanding vendor/subcontractor balances. Accurate project cash-flow forecasting. Timely client billing and receivable monitoring. Timely GST/TDS and other applicable statutory compliance. Accurate bank and ledger reconciliation. Audit compliance with minimum observations. Effective control over project expenses and advances. Timely submission of project MIS to Corporate Finance. Required Skills Strong knowledge of project accounting and cost control. Good understanding of EPC/Infrastructure project finance. Knowledge of GST, TDS, PF, ESI and other applicable statutory requirements. Strong analytical and reconciliation skills. Good knowledge of MS Excel and accounting/ERP software such as SAP, Oracle, Tally, or equivalent. Vendor and subcontractor bill verification experience. Good understanding of project cash-flow management. Strong communication and coordination skills. Ability to work independently at a project site. Strong attention to detail and financial discipline.