Production and Development Coordinator

Fís Éireann/Screen Ireland

At Fís Eireann/Screen Ireland we are looking for new Talent to join our growing team. You will become part of a talented and diverse community of employees whose mission and passion are to promote and support the development of Irish Film, Television Drama, Animation, Documentary, Visual Effects and Digital Games Industries.

As the national agency for the Irish film, television drama, animation, and documentary industry, Fís Éireann/Screen Ireland is the creative partner to the sector, investing in talent, creativity, and enterprise. We are inspired by original storytelling that will emotionally move audiences at home and abroad. Through a wide range of practical funding supports across development, production, distribution, promotion and skills development, Screen Ireland supports the sector at every stage. We support filmmakers in their creative pursuit to share valuable artistic, cultural, and commercial stories on screen.

OUR CULTURE & COMMITMENTS

At Fís Éireann/Screen Ireland, we are proud to foster a workplace culture built on creativity, inclusion, and respect. Through our Kind framework, we place equal importance on wellbeing, lifelong learning, sustainability, and equity, diversity and inclusion (EDI). We actively support our employees to thrive personally and professionally, offering opportunities to grow their skills, contribute to meaningful projects, and be part of a collaborative community. We are committed to building a workforce that reflects the diversity of the audiences we serve and the stories we support on screen. We warmly welcome applications from people of all backgrounds, experiences, and perspectives who meet the requirements of the role, and we celebrate the unique contributions that each person brings to our organisation.

ROLE OVERVIEW

The Production & Development Coordinator plays a pivotal operational role in supporting the efficient delivery of Screen Ireland’s Development and Production funding programmes across film, television and animation. The role is responsible for coordinating funding application processes, supporting assessment and decision-making workflows, maintaining accurate project and funding data, and ensuring the effective administration of departmental activities in accordance with strong governance, public sector accountability and organisational procedures.

Operating within a fast-paced, high-volume and dynamic funding environment, the postholder will manage multiple concurrent priorities, respond to evolving business needs and deliver high-quality administrative support within demanding timeframes. The role requires excellent organisational capability, attention to detail and the ability to exercise sound judgement while maintaining exceptional levels of customer service to internal and external stakeholders.

Working collaboratively across the Production & Development Department, the coordinator is expected to demonstrate a high degree of flexibility and role mobility, providing cross-functional operational support across funding programmes and departmental activities to ensure service continuity during periods of increased demand. This collaborative approach strengthens departmental resilience, supports consistent service delivery and enables the organisation to respond effectively to changing priorities.

The postholder will work closely with Heads of Department, Project Managers, the Administrative Executive, internal corporate functions and external industry stakeholders to support the successful delivery of funding programmes, contribute to continuous process improvement and maintain high standards of governance and operational excellence.

This Executive Officer (EO) level position requires a proactive, adaptable and solutions-focused individual who is comfortable working in a collaborative environment, managing competing priorities and contributing to the continuous improvement of departmental systems, processes and stakeholder experience.

The role requires a highly organised, resilient and customer-focused individual who thrives in a fast-paced environment, demonstrates initiative, embraces continuous improvement and contributes positively to a collaborative, high-performing team.

FUNCTION OVERVIEW

The Production and Development function at Screen Ireland is responsible for overseeing, supporting, and enabling the development, production, and delivery of high-quality content across film, television, animation, and documentary. The team provides strategic funding, creative and editorial guidance, and structured oversight to writers, directors, producers, and animation studios, ensuring projects progress in line with Screen Ireland’s cultural, creative, and industry objectives.

In addition to managing project pipelines, the function plays a central role in supporting talent development, fostering innovative and diverse storytelling, and strengthening Ireland’s capacity across all screen sectors. This includes leading development initiatives, designing targeted funding schemes, and cultivating partnerships with broadcasters, distributors, financiers, and international collaborators. The team also ensures alignment with broader organisational strategies and contributes to the sustainability, growth, and global visibility of Ireland’s screen industries.

JOB GRADE / REPORTING LINE

It is anticipated that in order to have the required skills and competencies, the Production and Development Coordinator post will be at the Executive Officer grade, First Point level.

REPORTING LINE(S)

The role reports to the Production & Development Administration Executive as well as working with the wider Production and Development team, to ensure effective communication and team synergy. Reporting structures may be reviewed periodically to reflect business needs.

KEY RESPONSIBILITIES

Slate Coordination & Application Management

• Coordinate the Development and Production slate across all funding schemes, acting as a key operational contact for project-related queries.
• Maintain accurate and up-to-date records within the online portal, ensuring transparency of project status, decisions and funding commitments.
• Support the delivery of application rounds, manage departmental mailboxes and provide guidance to applicants regarding eligibility and process requirements.
• Prepare assessment documentation, reports and briefing materials to support decision-making processes.
• Escalate risks, issues or anomalies in line with governance procedures.
• Contribute to the continuous enhancement of the online system by identifying opportunities to improve functionality, optimise workflows and strengthen process efficiency.

Funding Round & Assessment Administration

• Lead the administrative preparation for monthly funding meetings, including agenda development, reporting templates and supporting data.
• Coordinate reading assignments, conflict-of-interest checks and application routing.
• Collate historical funding data and prepare visual materials to support structured discussion.
• Record meeting outcomes with accuracy, ensuring decisions, actions and recommendations are clearly documented and approved.

Post-Assessment Workflow & Reporting

• Coordinate post-decision processes including preparation of funding reports,
• process decision summaries,
• Board documentation and recommendation papers.
• Draft offer and decline correspondence following ratification and ensure completion of internal approvals.
• Maintain commitment trackers and support structured feedback processes for applicants.
• Prepare notifications and documentation for Board consideration in collaboration with senior team members.

Data, Reporting & Process Improvement

• Compile statistical reports including funding trends, gender metrics and other organisational data requirements.
• Contribute to strengthening database functionality and improving application workflows.
• Identify opportunities for administrative efficiencies and support the implementation of enhanced operational processes.

Festival, Market & Programme Support

• Assist with festival and market planning in partnership with Production & Development and Communications teams.
• Coordinate meeting schedules and provide logistical support for industry engagement.
• Support delivery of departmental programmes and initiatives as directed by senior leadership.

External Assessor Coordination

• Coordinate the engagement of external assessors, including availability management, conflict checks and project allocation.
• Provide briefing materials, manage timelines and respond to assessor queries.
• Escalate conflicting recommendations appropriately to support balanced decision-making.
• Process assessor payments and ensure compliance with tax and financial procedures.

Departmental Planning & Operational Support

• Support coordination of the departmental calendar and annual planning cycle.
• Provide responsive administrative support aligned to evolving business priorities.
• Collaborate closely with the Administrative Executive and Heads of Department to ensure continuity of operations.
• Demonstrate flexibility in responding to evolving operational priorities.

Governance, Collaboration & Professional Standards

Maintain confidentiality and ensure compliance with organisational policies, public sector standards and data protection requirements.

Foster collaborative working relationships across teams.

Deliver work with a strong service ethos and commitment to organisational values.

The postholder will contribute flexibly across the team, undertaking duties commensurate with their level within the PAS Capability Framework and supporting colleagues as required. This approach ensures effective collaboration, promotes professional development, and enables the team to respond efficiently to organisational priorities.

This job description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.

KEY REQUIREMENTS ESSENTIAL

Qualifications and Experience

• A relevant third level qualification or equivalent relevant professional experience.
• A minimum of three years’ experience in an administrative, project coordination or operational support role.
• Experience working in a busy, fast-paced environment managing multiple competing priorities.
• Experience coordinating complex administrative processes while maintaining a high level of accuracy and attention to detail.
• Experience using databases or information management systems to maintain accurate records and generate reports.
• Experience preparing reports, briefing materials, meeting documentation or governance papers.
• Excellent IT skills including Microsoft Office applications, particularly Excel, Word, Outlook and PowerPoint.

Knowledge and Skills

• Excellent organisational and planning skills with the ability to prioritise effectively and meet demanding deadlines.
• Strong written and verbal communication skills with the ability to communicate professionally with a wide range of stakeholders.
• Strong analytical and problem-solving skills with the ability to identify issues and implement practical solutions.
• Excellent interpersonal skills with the ability to build positive working relationships across teams.
• A high level of discretion with the ability to handle confidential and commercially sensitive information appropriately.
• Demonstrated commitment to delivering excellent customer service.
• Ability to work independently while contributing positively as part of a collaborative team.
• Flexibility and adaptability to respond to changing business priorities.

KEY SKILLS - PAS CAPABILITY FRAMEWORK

In accordance with the

PAS Capability Framework

, candidates will undergo assessment and interviews focusing on the following

Core Capabilities

Building Future Readiness

Evidence-Informed Delivery

Leading and Empowering

Communicating and Collaborating

*Accessible Plaintext of the Capability Framework for the various public sector grades is available at

Capability Framework

1. Core Capability: Building Future Readiness

The postholder will demonstrate flexibility and openness to change, adapting their work practices as new tools, processes and priorities emerge. They will show curiosity about developments in digital communications, the screen sector and public service practice, and will apply new learning to improve the efficiency and quality of their work. They will proactively develop their skills, seek feedback, and embrace opportunities to enhance their contribution to the team and the organisation.

1. Core Capability: Evidence-Informed Delivery

The postholder will use research, data and information to support effective planning, decision-making and service delivery. They will gather and assess relevant information, apply sound judgement within their remit, and ensure outputs are accurate, timely and aligned with organisational requirements. They will plan their workload efficiently, monitor progress, and contribute to continuous improvement by identifying issues early and proposing practical solutions.

1. Core Capability: Leading & Empowering

Leadership at EO level is demonstrated through responsibility, initiative and positive contribution. The postholder will take ownership of assigned tasks, follow through on commitments, and deliver work to a high standard with minimal supervision. They will support colleagues by sharing information and best practices, help maintain an inclusive and respectful team environment, and contribute constructively to collective problem-solving. They will model professionalism in interactions and uphold organisational values.

1. Core Capability: Communicating & Collaborating

The postholder will communicate clearly, professionally and appropriately in written, verbal and digital formats. They will adapt their communication style to different audiences, ensuring clarity and accuracy. They will build effective working relationships across teams, engage constructively with internal and external stakeholders, and work collaboratively to achieve shared goals. They will demonstrate tact, diplomacy and discretion when dealing with sensitive information or situations.

1. Core Capability: Equality, Diversity and Inclusion

The postholder will support and uphold Screen Ireland’s commitment to equality, diversity and inclusion by ensuring fairness and respect in all interactions. They will use inclusive language and practices, remain aware of diverse needs and experiences, and contribute to creating a workplace where all individuals feel valued and supported. They will engage with learning opportunities related to EDI and apply these insights to their daily work and communications.

DESIRABLE ATTRIBUTES

• Knowledge of the Irish screen sector, including film, television and/or animation.
• Experience working within a public sector, funding or grant administration environment.
• Experience supporting governance processes, committees or Board meetings.
• Experience coordinating assessment, evaluation or application processes.
• Experience using CRM, workflow management or funding management systems (such as the online portal or similar platforms).
• Experience contributing to business process improvement or systems development initiatives.
• Knowledge of public sector governance, procurement, data protection and compliance requirements.
• Experience supporting projects involving multiple internal and external stakeholders.
• An interest in the creative industries and the work of Screen Ireland.
• Proficiency in the Irish language.

ROLE DETAILS AND TERMS

This position is at the Executive Officer level and is remunerated at €38,803 per annum. This role will be filled in line with Public Pay Policy at the first point of this Salary Scale unless the successful candidate is appointed from an existing public sector role.

Application of 1 June 2026 pay adjustments

This is a full-time, fixed term (1 Year) contract position

The successful candidate will be required to sign the Screen Ireland Code of Conduct.

The role will have a 6-month probation period.

Will report directly to the Production & Development Administration Executive.

The post will be based in Dublin.

Annual leave (excluding bank holidays) of 23 days.

Start Date as soon as possible.

ELIGIBILITY TO COMPETE & CERTAIN RESTRICTIONS ON ELIGIBILITY

Citizenship Requirement: Eligible candidates must be

• A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway.
• A citizen of the United Kingdom (UK).
• A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or A non-EEA citizen who has a stamp 4 visa1 or a stamp 5 visa.
• To qualify, candidates must be eligible by the date of any job offer.

APPLICATION PROCESS

• Interested applicants are invited to forward a
• detailed CV
• that highlights relevant experience and a
• cover letter
• in strict confidence by clicking on the vacancy link on our website.

APPLICATIONS CLOSING DATE

5.00PM., 18 AUGUST 2026

APPLICATIONS: COVER LETTER REQUIREMENTS

As part of your cover letter, you should set out your skills and experience to meet the requirements for the position. Applications will be treated in the strictest of confidence. In accordance with the PAS competency framework, candidates for this role will undergo assessment and interviews focusing on, but not limited to, the

Executive Officer level of the public service competency framework.

Please be advised that the use of Artificial Intelligence (AI) tools is not permitted in the development of your application for this position.

Where appropriate, a selection panel of qualified candidates may be established. Such panels will normally remain active for a period of 12 months, after which the role will be re-advertised if it becomes vacant.

APPLICATIONS: COVER LETTER QUESTIONS

We kindly ask all applicants to include a cover letter with their application. Within your cover letter, please respond to the following questions:
Applicants who do not address the required questions in their cover letter will not be considered for shortlisting.

1. Why are you applying for the Production & Development Coordinator role at Screen Ireland, and what aspects of the position align most strongly with your skills, experience and career aspirations?
2. This role operates within a fast-paced funding environment, requiring the coordination of multiple activities, competing deadlines and a high level of accuracy. Please describe a time when you successfully managed a busy workload while maintaining attention to detail and delivering work to a high standard.
3. Please describe your experience coordinating administrative or operational processes, maintaining databases or records, preparing reports, or supporting project or programme delivery.
4. How have you ensured accuracy, efficiency and effective governance within your work?
5. Please provide an example of how you have built positive working relationships, managed stakeholder expectations and delivered excellent customer service in a professional environment.
6. Screen Ireland is committed to continuously improving its systems and ways of working. Please describe a time when you identified an opportunity to improve an administrative process, workflow or system. What changes did you make, and what impact did they have?
7. Please outline how your knowledge, skills and experience have prepared you to work collaboratively within a dynamic team environment while responding positively to changing priorities.

SHORTLISTING / SELECTION PROCESS

Screen Ireland may, where necessary, apply a shortlisting process to manage the number of candidates progressing to interview. While applicants may meet the stated eligibility criteria, the volume of applications may mean it is not practical to call everyone forward for assessment.

In such circumstances, shortlisting will be based on the information provided in your cover letter, curriculum vitae, and responses to the questions set out in the job description. Particular emphasis will be placed on how applicants demonstrate the required core capabilities, as outlined in the Public Appointments Service (PAS) Capability Framework, alongside any desirable attributes identified for the role.

This process is designed to identify those candidates who, based on the evidence provided in their application, most closely match the role requirements. It does not imply that other candidates are unsuitable or incapable of undertaking the role; rather, it ensures that those whose qualifications, experience, and capability alignment appear most relevant are invited to interview.

SELECTION PROCESS

The selection process for roles within Screen Ireland may include one or more of the following stages

Shortlisting of candidates based on the information provided in their application (CV and cover letter).

Written exercise or assessment, which may take place online or in person.

Presentation or other role-relevant exercises.

Interview(s), conducted either online or in person.

Work sample or other tests/assessments as deemed appropriate for the position.

Candidates invited to participate in any stage of the process will be provided with full details in advance. It is the responsibility of applicants to ensure that their contact details are accurate and up to date.

If you are invited to interview or assessment and are unable to attend at the specified time, it may not be possible to reschedule, and your application may be deemed withdrawn from the competition.

GUIDANCE FOR APPLICANTS

• To ensure fairness and consistency, all candidates are advised to structure their application and interview responses using the
• STAR method

• S – Situation
• : Outline the background or context.
• T – Task
• : Explain the challenge or responsibility you faced.
• A – Action
• : Describe the specific steps you took.
• R – Result
• : Share the outcome, learning, or impact.
• During the selection process, candidates will be assessed against the Core Capabilities outlined in the

Public Appointments Service (PAS) Capability Framework

for the relevant grade. We strongly encourage applicants to

• Refer to the relevant grade capabilities when preparing examples.
• Choose clear, specific examples that demonstrate how their experience meets the capability requirements.
• Reflect both technical/professional expertise and behavioural competencies in their responses

CONFIDENTIALITY / DATA PROTECTION

Subject to the provisions of the Freedom of Information Act 2014, applications will be treated in strict confidence.

DATA PROTECTION

Personal data will be processed in accordance with our

Privacy Notice for Employees

.

COMMITMENT TO EQUALITY, DIVERSITY & INCLUSION

Screen Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce. Screen Ireland is under the aegis of the Department of Culture, Communications and Sport.

Screen Ireland is commitment to the future success of the industry through strategic investments in talent and skills with diversity, equity, and inclusion at its core. We understand that fostering a positive culture, underpinned by values of fairness, sustainability, diversity, equity, and inclusion, is crucial in attracting and retaining talent.

As an inclusive organisation, we actively work towards promoting diversity and inclusion throughout the entire screen sector. Our comprehensive approach to capacity development ensures that every initiative is designed to be accessible to all, reflecting our dedication to a diverse and equitable industry. In our recruitment activities, we prioritise creating a workforce that exemplifies diversity and equality, setting a new benchmark for excellence and inclusivity. Screen Ireland welcomes all to join us on this path towards shaping a screen industry that celebrates collective talent, and the strength found in diversity.

ACCESSIBILITY & REASONABLE ACCOMMODATIONSS

Screen Ireland is committed to ensuring an inclusive and accessible recruitment process. If you require reasonable accommodations at any stage of the selection process, please let us know by emailing <[email hidden]>. We will make every effort to provide the necessary arrangements to support your participation.

If you have any questions about accessibility or the accommodations process, please contact our Human Resources Team as outlined in the relevant job advertisement on our

Vacancies page.

OUR COMMITMENT TO SUSTAINABILITY

Fís Éireann/Screen Ireland is committed to embedding sustainability across our organisation and the wider screen sector. Through our

Kind

Sustainability Plan, we champion environmentally responsible practices in our day-to-day operations, support sustainable production through funding and industry initiatives, and encourage our staff and partners to reduce environmental impac