Fleet Manager

JOB DESCRIPTION – FLEET MANAGER Group Company Shalina Healthcare Designation Fleet Manager Office Location Luanda, Angola Position Description Responsible for managing and coordinating the company's vehicle fleet, ensuring the availability, safety, efficiency, and proper utilization of vehicles. The position is responsible for fleet planning, maintenance, fuel management, driver supervision, documentation, cost control, compliance, and continuous improvement of fleet operations. Primary Responsibilities Manage and supervise the company's vehicle fleet; Ensure the availability and operational readiness of all vehicles; Coordinate preventive and corrective maintenance schedules; Monitor vehicle maintenance, repairs, inspections, and service history; Monitor fuel consumption and identify abnormal consumption or potential losses; Control fleet-related operational costs; Ensure that all vehicles have valid insurance, registration, inspection, and other required documentation; Supervise and coordinate company drivers; Monitor vehicle utilization and ensure compliance with company policies; Maintain accurate records of vehicle mileage, fuel consumption, maintenance, repairs, and operational costs; Monitor vehicle tracking and utilization through fleet management systems, where applicable; Manage relationships with garages, suppliers, insurance companies, and other fleet service providers; Prepare regular fleet performance and cost reports; Implement measures to improve fleet efficiency and reduce operational costs; Ensure compliance with road safety requirements and internal fleet procedures. Additional Responsibilities Develop and maintain preventive maintenance plans for all vehicles; Support the procurement, replacement, disposal, and renewal of fleet vehicles; Investigate vehicle accidents, incidents, damages, and misuse; Coordinate the recovery and repair of vehicles involved in accidents; Monitor driver performance and compliance with company procedures; Conduct or coordinate regular vehicle inspections; Ensure that drivers have valid driving licences and required documentation; Support the implementation of driver safety and defensive driving programs; Identify opportunities for fleet optimization and cost reduction; Maintain an updated fleet database and asset records; Liaise with Finance, Procurement, HR, Operations, and other departments regarding fleet requirements. Reporting Team Reporting Designation Operations Manager / Operations Director Reporting Department Operations / Administration Educational Qualifications Preferred Category Technical or Higher Education Field Specialization Fleet Management, Logistics, Transport Management, Business Administration, Engineering, Supply Chain Management, or related fields Degree Technical Diploma, Bachelor's Degree, or equivalent qualification in a relevant field Academic Score Not applicable; satisfactory academic performance preferred Institution Tier Recognized Technical or Higher Education Institution Required Certification/s Fleet Management certification will be an advantage; Logistics or Transport Management certification will be an advantage; Occupational Health & Safety certification will be an advantage; Defensive Driving certification will be an advantage. Required Training/s Fleet Management; Vehicle Maintenance Management; Driver and Road Safety Management; Fuel Management; Cost Control; Defensive Driving; Occupational Health & Safety; Fleet tracking and management systems will be an advantage. Required Work Experience Industry Fleet Management, Logistics, Transportation, FMCG, Retail, Healthcare, Manufacturing, Distribution, or other organizations with significant vehicle operations Role Fleet Manager / Fleet Supervisor / Transport Manager / Logistics Supervisor Years of Experience Minimum 3 years of relevant experience in fleet or transport management Key Performance Indicators Fleet availability rate; Vehicle utilization rate; Preventive maintenance compliance; Reduction of vehicle downtime; Fuel consumption and fuel cost efficiency; Maintenance cost per vehicle; Fleet operating cost; Vehicle accident and incident rate; Compliance with vehicle documentation and inspections; Driver compliance and performance; Reduction of unplanned repairs; Timely completion of maintenance activities; Fleet reporting accuracy. Required Competencies Fleet and transport management; Leadership and team management; Planning and organization; Cost management; Negotiation; Problem-solving; Decision-making; Analytical thinking; Risk management; Communication; Results orientation; Attention to detail; Accountability; Ability to work under pressure. Required Knowledge Fleet management principles and practices; Vehicle maintenance and servicing; Preventive and corrective maintenance; Fuel management and consumption monitoring; Vehicle documentation and compliance requirements; Road safety regulations; Driver management; Fleet cost management; Insurance and accident management; Vehicle tracking and monitoring systems; Fleet reporting and performance indicators; Basic vehicle mechanics; Procurement and supplier management. Required Skills Fleet planning and coordination; Vehicle maintenance scheduling; Fuel monitoring and analysis; Cost analysis and control; Driver supervision; Supplier and garage management; Accident and incident management; Report preparation and analysis; Microsoft Excel; Fleet management systems and GPS tracking tools; Negotiation and communication; Problem-solving and decision-making. Required Abilities Physical Ability to inspect vehicles and visit garages, workshops, stores, and operational locations; Ability to move between different fleet operating areas; Ability to conduct or coordinate vehicle inspections; Ability to work in operational environments; Ability to work outside normal office hours when required due to fleet emergencies or incidents. Other High level of responsibility and integrity; Strong organizational skills; Ability to manage multiple vehicles and drivers simultaneously; Ability to respond quickly to operational emergencies; Strong attention to vehicle safety and compliance; Ability to work effectively with different departments and external service providers; Ability to handle confidential and sensitive operational information. Work Environment Details The position is primarily office-based but requires regular interaction with vehicles, drivers, workshops, garages, suppliers, and operational locations. The role may involve exposure to outdoor and workshop environments and may require travel between company locations. Availability outside normal working hours may occasionally be required to respond to vehicle breakdowns, accidents, or other fleet-related emergencies. Specific Requirements Travel Regular travel between company offices, stores, warehouses, workshops, and other operational locations may be required. Vehicle A valid driving licence is required. Previous experience driving company or commercial vehicles will be an advantage. Work Permit Required for foreign candidates, where applicable, in accordance with Angolan legislation. Other Details Proven experience in fleet or transport management; Strong knowledge of vehicle maintenance and operational requirements; Strong understanding of fuel management and cost control; Ability to supervise and manage drivers; Ability to negotiate with garages and service providers; Experience with GPS/fleet tracking systems will be an advantage; Strong commitment to road safety and compliance. Other Details Pay Rate To be determined based on experience, qualifications, and the company's salary structure. Contract Types Permanent Employment Contract, subject to applicable legal requirements and company approval. Time Constraints Full-time position, with working hours based on operational requirements and availability to respond to fleet-related emergencies when required. Compliance Related Compliance with applicable Angolan labour legislation; Compliance with road traffic and vehicle safety regulations; Compliance with company fleet policies and procedures; Compliance with vehicle insurance and inspection requirements; Compliance with driver licensing requirements; Compliance with Occupational Health & Safety requirements; Compliance with vehicle maintenance and safety standards; Compliance with internal procurement and financial control procedures; Compliance with accident reporting and investigation procedures. Union Affiliation Not applicable / In accordance with applicable Angolan labour legislation and any recognized employee or trade union representation within the company.