PMO& Project Documentation Engineer

PURPOSE OF THE JOB Ensure effective project control and accurate documentation management to support planning, tracking, compliance, and successful project delivery. ORGANISATION Organization structure: Site within one organization structure Reports directly to: PMO Manager Other reporting to: RSY Project Director Network & Links Internal Project core team, System and Sub-system team Electronic Documentation Management System (EDMS) Key User External EPC CJV O&M MAIN RESPONSIBILITIES Key accountabilities: PMO Supporting the PMO Manager with coordinating the Weekly and Monthly Presentations and Reports Supporting the PMO Manager with accurate reporting – internal and external Production of MOMs as an outcome of your meetings Collecting and organizing all the evidence for invoicing the payment milestones Supporting with the Workshops with all the interfaces in the project Coordinate meetings and manage governance issues across subsystems, partners, and customers Preparation of necessary KPI / Dashboard in coordination with the project team Support PMO Manager in allocated tasks Doc Control Actively contribute to achieve all the documentation milestones on or before the scheduled deadlines. Ensure timely collection and distribution of all project documentation. Maintain up-to-date documentation records and ensure accessibility for all stakeholders. Ensure compliance with customer documentation management tool and follow Customer documentation status, Automate documentation workflows where possible to increase efficiency. Maintain, Manage and update the DML (Documentation Management List) Apply the rules defined in the Documentation Management Plan (DMP) Control documentation formal homogeneity: template, reference, version, Assigs reference, make sure internal validation of Project documents is done before submission to Customer, Prepare documents submission to Customer/Partners, Provide documentation reporting and indicators according to PMO Manager’s requests. Performance measurements: On-Time Delivery & Reporting -Timely and accurate project schedules, milestones, and status reports Document Control Excellence - All project documents are properly managed, up-to-date, and compliant with procedures Data Accuracy & Consistency - High accuracy and alignment across project plans, trackers, and reporting systems Proactive Support & Coordination - Effective support to stakeholders, with proactive identification of gaps and follow-ups MAIN REQUIRED COMPETENCES Educational Requirements Mandatory: Industrial Engineering & Management / Other engineering fields (Systems, Mechanical, Civil, etc.) Alternatively: Bachelor’s degree + proven PMO experience Desirable: PMO / Project Management courses Courses in Document Control / Configuration Management Experience Mandatory: Advanced Excel (Pivot tables, formulas, reporting) PowerPoint (status presentations) Hands-on experience in project document control Engineering environment awareness Desirable: Primavera Knowledge of Document management systems (SharePoint, Aconex, EDMS, etc.) Knowledgeable of railway domain Competencies & Skills Fluent in English Good knowledge of Microsoft Office suite A hands-on personality, not just theoretical knowledge Very high level of organization and structure Strong attention to detail Ability to work with multiple interfaces (engineering, QA, procurement, etc.) Assertiveness with good interpersonal skills Strong reporting and status tracking capabilities The position is located in the North of Israel