Order Entry & Invoicing Specialist

Order Entry & Invoicing Specialist (Quickbooks)Type: Full-Time, RemoteWorking Hours: Mondays - Fridays, 8:00am - 5:00pm ESTLocation: LATAM (Remote)Compensation: USD 1,500 - $2,000 /month (based on experience)About the roleOur client is seeking a detail-oriented and highly organized Order Entry & Invoicing Specialist to support our operations team. This role is responsible for accurately processing customer orders, tracking them through fulfillment, coordinating shipments, and generating invoices within QuickBooks.The ideal candidate thrives in a fast-paced industrial environment, communicates effectively across departments, and takes ownership of accuracy and timeliness in all transactions.Key ResponsibilitiesEnter customer orders into internal systems with a high degree of accuracyTrack orders from entry through completion, ensuring all milestones are metCoordinate and schedule shipments with internal teams and third-party carriersCommunicate shipment status and delivery timelines to internal stakeholders and customersGenerate and enter invoices into QuickBooks in a timely and accurate mannerVerify pricing, quantities, and terms against proposals, purchase orders, and contractsCoordinate with sales, engineering, and operations to ensure correct order detailsMaintain organized records of orders, invoices, shipment documentation, and customer filesAssist with customer inquiries related to order status, billing, and deliveriesSupport accounts receivable efforts, including monitoring and follow-up on outstanding invoicesAssist with month-end closing activities and reporting as neededIdentify and resolve discrepancies in orders, shipments, or invoices promptlyRequired Qualifications Must have2+ years of experience in order entry, invoicing, or accounting supportProficiency in QuickBooks (required)Strong attention to detail and accuracyExperience working in an industrial, manufacturing, or distribution environment preferredAbility to read and understand purchase orders, quotes, and basic technical documentationStrong organizational and time management skillsExcellent communication skills (written and verbal)Proficient in Microsoft Office (Excel, Outlook, Word)Nice to haveExperience with engineered-to-order or project-based businessesFamiliarity with ERP or job tracking systemsExposure to pump systems, cooling systems, or industrial equipment (a plus)#LI-NC1