Admin Purchasing Supervisor (Liberia)

Job Summary We are seeking an experienced and detail-oriented Purchasing Supervisor to join our Administrative Department. The successful candidate will oversee administrative and operational procurement, supervise the purchasing team, maintain supplier relationships, and ensure cost-effective, timely delivery of goods, materials, and services to support all company departments. Key Responsibilities 1. Material & Administrative Sourcing • Supplier Identification & Selection: Source, evaluate, and onboard qualified suppliers and vendors for administrative supplies, office equipment, operational materials, and third-party services. • Commercial Negotiation: Lead pricing negotiations, payment terms, and service level agreements (SLAs) to achieve cost savings while adhering to departmental budget constraints. • Vendor Management: Conduct routine performance reviews of vendors, manage contractor agreements, and maintain an updated database of approved suppliers. • Cost Analysis: Analyze purchasing trends and market prices to identify cost-reducing initiatives across administrative and facility purchasing. 2. Delivery Monitoring & Logistics Tracking • Purchase Order Execution: Oversee the creation, approval, and daily tracking of purchase orders (POs) to ensure seamless delivery schedules across all operational units. • Expediting & Lead-Time Management: Actively follow up with suppliers and freight logistics partners to prevent delivery delays and maintain continuous operations. • Issue Resolution: Resolve shipping discrepancies, damaged goods, invoice mismatches, and urgent emergency purchase requests quickly. • Cross-Departmental Coordination: Work closely with administrative staff, finance, warehouse, and plant operations to communicate delivery schedules and manage receipt of goods. 3. Inventory Control & Team Supervision • Admin Stock & Inventory Oversight: Monitor administrative stock, office supplies, consumable inventories, and safety stock levels to avoid stockouts or overstocking. • Team Leadership: Lead, direct, and evaluate the purchasing staff within the Admin Department, providing coaching on procurement practices and corporate policies. • ERP & Documentation Integrity: Ensure precise data entry and record-keeping of POs, contracts, invoices, and delivery receipts in the ERP system (e.g., SAP). • Policy & Regulatory Compliance: Enforce company administrative guidelines, ethical procurement standards, and regulatory compliance across all buying activities. Qualifications & Requirements Education: Bachelor’s degree in Supply Chain Management, Business Administration, Public Administration, or a related field. Proven procurement experience (experience in the manufacturing sector preferred). Minimum of 2 years in a supervisory or team lead role within an Admin or Supply Chain department. Prior experience in an international company is an advantage. Technical Skills: o High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). o Practical experience with inventory management software, ERP systems, or SAP is strongly preferred. Core Competencies: o Strong negotiation, execution, and analytical capabilities. o Quick-response mindset with strong problem-solving agility. o Clear communication and interpersonal skills.