Paralegal ad interim

Are you an organized, discreet and proactive professional with a passion for legal and corporate administration? Do you thrive in a dynamic, international environment where no two days are the same? Then this interim role might be the perfect for you!

As a paralegal, you will provide essential administrative and operational support to the Legal Advisor and Senior Management Team. You will play a key role in ensuring smooth corporate governance, contract management, compliance processes and cross-functional projects.

Your responsibilities

General Administration

• Provide comprehensive administrative support to the Legal Advisor and Senior Management Team
• Organize meetings, collect signatures and coordinate notarization of documents (including apostilles)
• Assist in the preparation of documents, reports and presentations
• Maintain accurate and up-to-date filing and archiving systems, ensuring quick and easy access to information

Corporate Housekeeping

• Support corporate housekeeping activities for all entities (appointments of directors/managers, powers of attorney, changes of registered addresses, etc.)
• Keep Corporate Information Sheets up to date
• Collect, manage and provide corporate documentation as required

Agreements & Contracts

• Maintain an overview of contract review requests across different countries and follow up on executed agreements
• Review standard contracts (e.g. confidentiality agreements, supplier and customer agreements) in coordination with the Legal Advisor
• Support legal projects such as maintaining the contract register, developing template agreements, updating general terms and conditions, coordinating translations and publishing updates on the intranet

Compliance

• Support the proofreading, rollout and implementation of compliance-related policies and procedures
• Coordinate translations, training sessions, declarations and follow-up actions
• Ensure policies and updates are made available to relevant stakeholders

Finance

• Assist with ad hoc requests (e.g. KYC processes)
• Support the collection of corporate documents related to the approval of annual accounts

Owned & Leased Property

• Maintain an overview of owned and leased properties in collaboration with the Facility Manager
• Ensure lease agreements and title documents are properly filed and accessible

Business Support

• Provide administrative and coordination support for business integration projects

Your profile

• 3–5 years of relevant experience in a similar role, preferably within a larger organization.
• Freelancer / Contractor looking for the next part time temporary assignement
• Strong social and communication skills
• High level of discretion, accuracy and attention to detail
• Proactive, solution-oriented and able to work independently
• Highly organized and structured, with the ability to manage multiple priorities and meet deadlines under pressure
• Excellent knowledge of Dutch (spoken and written) is mandatory; English and French are a strong plus
• IT-literate (Microsoft Office); experience with ERP systems is an advantage

What we offer

• A challenging temporary position within a dynamic and growing organization
• Opportunities for professional development and skill enhancement
• A pleasant working atmosphere within a collegial and supportive team
• A competitive salary complemented by excellent secondary benefits
• Flexible working arrangements, including hybrid working options

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