Operations Coordinator

Job Summary: The Operations Coordinator plays a critical role in supporting daily manufacturing operations through documentation control, operational coordination, reporting support, and cross-functional communication. This position helps maintain operational organization, production accuracy, and accountability across departments while supporting the fast-paced needs of a food manufacturing environment. The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities while maintaining professionalism and accuracy in a dynamic operational setting. Key Responsibilities and Skills: · Support daily manufacturing operations through effective communication and operational organization. · Serve as a communication bridge between production, quality control, inventory control, and operations leadership. · Assist in maintaining smooth operational workflow through proactive coordination and follow-through. · Adapt quickly to changing production priorities and operational needs. · Maintain accurate and organized production and operational records. · Review operational paperwork for completeness and accuracy prior to processing. · Follow up respectfully on missing or incomplete documentation. · Escalate unresolved documentation or compliance concerns to Operations Manager as needed. · Ensure operational records are maintained in accordance with company standards and procedures. · Assist with supporting QA and operational compliance documentation. · Assist with KPI tracking and operational reporting. · Maintain and update operational spreadsheets and reporting tools. · Support data accuracy and reporting consistency across departments. · Help identify discrepancies or missing information within operational records. · Utilize ERP system to maintain accurate operational information and records. · Maintain organized electronic and physical documentation systems · Utilize Microsoft Suite, task management programs and related systems to support operational coordination Education and/or Work Experience Requirements: · Minimum 2 years of experience in operations support, manufacturing administration, production coordination, or related administrative roles, preferably within a manufacturing or food production environment. · Experience working with ERP systems or operational software platforms · Experience supporting KPI reporting or operational metrics · Proficient in Microsoft Office, including intermediate to advanced Excel skills · Strong organizational skills and high attention to detail · Ability to manage multiple priorities in a fast-paced manufacturing environment · Strong written and verbal communication skills · Ability to work independently while also collaborating effectively within a team environment · Professional problem-solving and escalation awareness · Bilingual English/Spanish preferred Physical Requirements and Working Conditions: · Work is primarily performed in an office environment located within an active manufacturing facility. · Ability to sit for extended periods while working at a desk and computer. · Frequent use of a computer, keyboard, mouse, telephone, and other standard office equipment. · Ability to read information from computer screens, reports, forms, and other business documents. · Frequent verbal communication with employees, visitors, vendors, and other stakeholders in person and by phone. · Ability to stand and walk for short periods during the workday. · Occasional lifting, carrying, pushing, or pulling of office materials and supplies weighing up to 30 pounds. · Occasional exposure to a manufacturing environment, including varying temperatures, machinery noise, dust, odors, and food production activities. · Ability to perform the essential functions of the position with or without reasonable accommodation. Other Duties: · Follow food safety and quality protocols. · Follow GMPs (Good Manufacturing Practices), housekeeping and safe work practices. · Other duties as assigned. Benefits: Circle U Foods offers a benefits package that includes: · Company paid employee-only health (HMO), dental, vision, and life insurance. A PPO health plan is offered with a cost share. · Voluntary insurance plans for short-term disability coverage, Accident, Hospital and Critical Illness. · Additional voluntary life insurance policy available · Accrued Paid Time Off: 0-5 years, 2 weeks; 5-10 years, 3 weeks; 10+ years 4 weeks Equal Opportunity Employer Circle U Foods, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Conditions of Employment · Eligibility to Work: Applicants must be legally authorized to work in the United States and provide appropriate documentation to complete the I-9 verification process. · Age Requirement: Applicants must be at least 18 years of age. · Transportation Requirement: Applicants must have reliable transportation to and from work to meet job attendance and punctuality requirements. · Pre-Employment Screening: Candidates must successfully pass a background check and drug test.

About Circle U Foods, Inc. At Circle U Foods, we’re passionate about delivering high-quality products and outstanding service. Our mission is simple: exceed expectations through innovation, efficiency, and a commitment to food safety. ​ We’re proud of our inclusive culture that celebrates diversity and empowers our team to thrive. We strive to create an environment that drives accountability and continuous improvement. ​ With a focus on safety, transparency, and ethical practices, we partner with our customers and stakeholders to build lasting value. Circle U Foods is more than a business—we’re a family dedicated to making a positive impact in our industry and community.